Transfer Maintenance Transactions
Explanation
Use this activity to transfer maintenance transactions to IFS/General Ledger.
Maintenance transactions are of the types: time, tools and facilities, work
order expenses and work order external costs. Transactions not previously
transferred and fulfill the transfer conditions specified will be transferred,
and vouchers will be created in IFS/Accounting Rules before further transferring
them to IFS/General Ledger. You can either transfer the transactions directly,
or schedule the task to run as a background job.
Prerequisites
- Postings must be authorized in
Report In Work Order/Postings.
- The debit and credit lines of the transaction must be valid.
- Voucher types should be created with valid
function groups in IFS/Accounting Rules.
System Effects
As a result of this activity maintenance transactions are transferred to
IFS/Accounting Rules before further transferring them to IFS/General Ledger, the related voucher numbers will be displayed against the
relevant accounting line in the
Work Order Transaction History/Accounting
tab.
Window
Transfer Maintenance
Time
Transactions
Transfer Tools
and Facilities
Transactions
Transfer Work
Order Expenses
Transfer Work
Order Externals
Related Window Descriptions
Transfer Maintenance Time Transactions
Transfer Tools and
Facilities Transactions
Transfer Work Order
Expenses
Transfer Work Order
Externals
Procedure
To transfer work order external transactions:
- Open the following dialog boxes depending on the transaction types you
wish to transfer:
Transfer Maintenance Time Transactions
for transferring time
transactions of the Personnel
Work Order Cost Type.
Transfer Tools and Facilities
Transactions for
transferring tools and facilities transactions of the
Tools and Facilities
Work Order Cost Type.
Transfer Work Order Expenses
for transferring work order expense costs of the
Expenses Work
Order Cost Type.
Transfer Work Order Externals
for transferring work order external costs of the External Work Order
Cost Type.
Default values will be displayed for the Company, User Group,
Voucher Type, Site and To Date fields. These values can be
modified as required.
- Change the value in the Site field if required. Use the List of
Values to select a suitable value.
- If the One Voucher Per Date field is selected, one voucher will be
created per Date Applied for all transactions. Alternatively select One Voucher For All Dates to group all transactions with date included in
the transfer (From/To Date) into single voucher with specified Voucher
Date. Selecting the latter will result in acquiring the value of the To Date as default.
Any other date which is higher than To Date can also be selected. When
creating a schedule task System Date is set as Voucher Date by default
and the field is read only. Voucher Date Offset can be used to obtain
vouchers of Voucher Date which is higher than System Date.
- Change the value in the From Date field if required. The date
determines from when you want to transfer the transactions.
- Change the value in the To Date field if required. The date
determines as to up to when you want to transfer the transactions.A given date must be equal or higher
than From Date. System date is given as default.
- Alternatively you can click Default
to display the default values defined by your administrator in IFS/Admin,
Task Registration in place of step 2 and 3.
- Click OK.
To schedule the transfers:
- Open the dialog box for the transaction type for which you wish to
schedule transfers.
- Click Schedule and follow the steps in the wizard that appears.