Return Material
Explanation
This activity is used to enter information on parts that must be returned from a
work order to inventory or to return rental assets to
inventory which had been issued to work order. You can register the quantity of each part you want to return.
You cannot register parts that have already been
issued for the work order, unless the ownership of the part is changed. After you complete the registration, the part may be returned to inventory.
Prerequisites
- The inventory part must be registered in
IFS/Inventory.
- The status of the work order must be between Released and Work
Done.
- In order to return rental assets, those assets
should have been issued to work order.
System Effects
As a result of this activity, the part is returned and the quantity is
updated in the inventory. The necessary posting transactions will be made and
new work order posting lines will be created.
For example, assume the standard cost for a part is
10 USD per item. However, 20 of these items have been ordered at a cost of 30
USD per piece, bringing the total value to 600 USD for the work order. The total
quantity (20 items) must be issued to the work order to be able to close the
work order, and the cost is calculated from the supplier invoice at 600 USD.
Assume that 10 of these items need to be returned to inventory. This should be
done through a return line in the return tab with the total value of 100 USD
(i.e., the standard cost of 10 USD per item). For this example, the cost for the
used material on the work order will be 50 USD per item (total work order value
(600) minus the returned value (100) split on the remaining quantity (10)),
since the extra cost is a result of the separate purchase for the work order.
Window
Prepare Work Order
Related Window Descriptions
Prepare Work Order
Prepare Work Order/Returns
Procedure
Handle Single Work Order Return Line
- Open the
Prepare Work Order
window and query for the applicable work order number.
- Click the
Returns tab and create a new record.
- In the Part No field, enter the part number you want to return to
inventory. Use the List of Values to select a suitable value.
- In the Planned Quantity field, enter the planned quantity to be
returned to inventory.
- Save the record (F12).
- Select the row to which you want to perform the operation.
- Right-click and click Return Parts to
Inventory. The Return
Part to Inventory dialog
box will appear, and the connected parts, if any, will be displayed in the
window.
- Click New to create a new record.
- In the Quantity Returned field, enter the quantity of the part to
return to inventory.
- In the Location No field, enter the location to which you want to
return the part. Click List to select a suitable
value.
- Click OK to save the record. After the parts have been returned, the Quantity
Returned field on the
Prepare Work Order/Returns tab
will be updated, and a tag report will be printed and added to the
returned material.
Note: When you return rental parts into
inventory that had been rented in from a supplier, you are asked whether you
want to return parts directly to the supplier or not. You can perform the
supplier return process subsequently.
Handle Multiple Work Order Return Lines
- Open the
Prepare Work Order
window and query for the applicable work order number.
- Click the
Returns tab and create a new record.
- In the Part No field, enter the part number you want to return to
inventory. Use the List of Values to select a suitable value.
- In the Planned Quantity field, enter the planned quantity to be
returned to inventory.
- Save the record (F12).
- Select multiple rows to which you want to perform the operation.
- Right-click and click
Return Parts to
Inventory. The
Return
Parts to Inventory dialog
box will appear, and the connected parts, if any, will be displayed in the
window.
- In the Quantity to Return field, enter the quantity of the part to
be
returned to inventory.
- In the Location No field, enter the location to which you want to
return the part. Click List to select a suitable
value.
- Click OK to save the record. After the parts have been returned, the
Quantity
Returned field on the
Prepare Work Order/Returns
tab
will be updated, and a tag report will be printed and added to the
returned material.