Conclude Work Order

Explanation

This activity is used to conclude a work order. Once the necessary information is entered and the work is completed, the work order can be set to the Finished status.

A work order is created automatically for each maintenance task in IFS/VIM (IFS/Vehicle Information Management) that is distributed with the distribution type Work Order. These work orders are handled directly in IFS/Work Order Management on the site for the specified workshop. When the work is completed and the status of the work order is set to the Finished status, information such as the consumed material and tools/facilities will be reported back to IFS/VIM. This information is retained on the relevant VIM history records. Note: If the serial's unit of measure (UoM) is different to the UoM of the site at which the work order is created, the system will automatically convert the material quantity (displayed on the Materials tab of the work order) into the quantity of the serial's UoM when the consumed material is reported back to IFS/VIM.

A part identity change on serials in IFS/VIM (IFS/Vehicle Information Management) can be achieved when the modification causing the identity change is embodied through IFS/Work Order Management. If a modification task (with execution type Terminating Action) resulting in a part identity change is distributed as a normal work order, the serials assigned to and/or affected by the modification will be renamed automatically with the new part number and revision once the work order is finished. The system will perform a check to validate the following information before renaming the serial and setting the modification work order to the Finished status:

This activity can be used to conclude a modification task in IFS/Work Order Management, where the modification being concluded introduces one or more new structure positions into a template structure or removes an existing structure position from the template structure. When a new structure position is added to a template structure as a result of a modification, an empty structure position will be added automatically to the serial structure for which the modification is embodied. If an existing structure position has become invalid as a result of the modification, this structure position will be removed from the template when the modification is embodied. When this is done, the empty structure position that corresponds with the removed position will be removed automatically from the serial structure for which the modification is embodied. Empty structure positions are used to indicate where expected serials or parts are missing from a serial structure.

When concluding a modification work order, you can specify the historical records that are to be updated with the new part number and revision of the serial being renamed. You can choose to update the operational log history, replacement history, as well as other history records by selecting the relevant check box. You can also modify the maintenance program, maintenance group and manufacturer information for the serial as described in this activity.

Prerequisites

The following prerequisites are required when the work order created for a modification task with execution type Terminating Action and distribution type Work Order is concluded:

System Effects

The following system effects will occur when the work order created for a modification task of execution type Terminating Action, and leading to a part identity change is concluded:

Window

Report in Work Order
Report In Route
Single Page Report In Work Order

Related Window Descriptions

Report in Work Order
Report In Route
Single Page Report In Work Order

Procedure

Using the Report in Work Order or Report In Route window.

  1. Open the Report in Work Order or Report In Route window. Note: For external repair orders, use the Report in Work Order window.
  2. Query for the work order to be concluded (F3).
  3. Click in the Status field, right-click, point to Work Order Status, and then click Finished. The status for the work order is changed to Finished and the work order is concluded.

Note: If the work order is created for a modification task leading to a part identity change on a serial, the following information can be changed in the Maintenance Order/Maint. Order Str./Supply Task Info/Modification sub tab prior to completion of the task or when concluding the work order.

  1. If the maintenance program is to be changed on the serial being renamed, enter the new maintenance program in the Maint Program ID field. Use the List of Values to select a valid value.
  2. If the maintenance program was changed, you can enter the new revision of the maintenance program in the Maint Program Revision field. Use the List of Values to select a valid value.
  3. If the maintenance group is to be changed on the serial being renamed, enter the new maintenance group in the Maint Group field. Use the List of Values to select a valid value. Note: When the maintenance group is changed, the operational parameters are changed according to the new maintenance group.
  4. By default, the Disconnect Serial from Maint Program check box is selected when no valid maintenance program exists for the new part number and revision. This check box cannot be updated.
  5. Select the Update Operational Log History check box if you want to update operational log history records for the serial with the new part number and revision.
  6. Select the Update Replacement History check box if you want to update replacement history records for the serial with the new part number and revision.
  7. Select the Update Other History check box if you want to update other history records for the serial with the new part number and revision.
  8. If the manufacturer of the serial is to be changed, enter the new manufacturer's number in the Manufacturer Number field. Use the List of Values to select a valid value.
  9. If a new manufacturer is entered or if the manufacturer part number for the existing manufacturer is changed, enter the new manufacturer part number in the Manu Part Number field. Use the List of Values to select a valid value.
  10. Save your changes (F12).

Using the Single Page Report In Work Order window

  1. Open the Single Page Report In Work Order window.
  2. Query for the work order to be concluded (F3).
  3. Click Finished on the top part of the window.