Authorize Time Transaction

Explanation

Use this activity to authorize time transactions for a work order. The accounting status is blank when employee costs are reported but not authorized yet. You can also manually adjust bookings for time spent on a work order, i.e., you can change the number of hours and cost amount. Notice that when you change the amount of hours here, the cost amount is not updated. When all bookings are correct, you must authorize them.

Prerequisites

Before time transactions are authorized, the following must have been completed:

• The personnel costs must have been reported.
• The current work order must have been retrieved in the window.

System Effects

As a result of this activity, actual personnel costs on a work order get updated. The Booking Status field in the Postings tab displays Authorized. The Authorized Signature field shows the signature that was entered when the transaction was authorized. If the code part values in preposting have been changed, the code part values in the Postings tab will be updated with the new code part values.

Window

Report In Work Order
Report In Route

Related Window Descriptions

Report In Work Order
Report In Route

Procedure

1. Open the Report in Work Order or Report in Route window.
2. Query for the work order.
3. Click the Postings tab and select the row(s) with the Personnel cost type.
4. Right-click and click one of the following: Authorize Selected Rows or Authorize All Non-Authorized.