Expense Sheet/Postings

[Expense Administration]

Usage

Use this tab window to display postings for the expense sheet transactions. The posting type and accounts are predefined in the Posting Control window in IFS/Accounting Rules. When the travel expense sheet is authorized, the predefined postings will automatically be transferred to the accounting system. Posting data is stored on the individual transactions but displayed in this window in summarized form. Only cost postings are displayed, not counter postings and VAT.

Note: If you want to check, fore example, accounts or posting types before you authorize the expense sheet, select Create Postings in the right mouse button menu in the Postings tab, and change the optional field. We recommend that you use the Create Postings function the first couple of times to make sure that the postings are correctly defined in the Accounting Rules function, since it is not possible to change any postings after the expense sheet has been authorized.

The following options are available in the right mouse button menu:

• Confirm - Confirms selected expense(s).
• Remove Confirmation
• Approve - Approves selected expense(s).
• Remove Approval
• Authorize - Authorizes selected expense(s).
• Create Posting - Uses Accounting Rules to set code parts on all transactions. You can then display the cost side of the postings in the Postings tab.
• Mail Expense Sheet - Sends the sheet by e-mail (e.g., to your immediate superior for his/her information).
• Print Travel Expense - Prints the expense sheet.
• Create Allowance  - Brings up the Deductions and Additions dialog, in which you specify meal and/or accommodation expenses. This choice is included in the form only if IFS/Travel Allowance is installed.
• Create Summarized Allowance - Brings up the Summarized Deductions and Additions dialog, in which you specify the number of meal and/or accommodation expenses. This choice is included in the form only if IFS/Travel Allowance is installed.
• Modify Compensations - Brings up a window that contains all your compensations on the current expense sheet. In this window you can insert new deductions, and update or remove existing ones. This choice is included in the form only if IFS/Travel Allowance is installed.

Authorize Employee Expense