Register Attendance Results Manually using Time Clock

Explanation

This activity is used to register attendance results for employee's using the Time Clock. That is, instead of inserting clocking records, employees can directly enter the wage code result.

When the attendance result is created, the employee's identification can either be entered manually or by using a swipe card depending on the setup defined for the Manual Result button.

Note: If the Time Clock is operating in Offline mode the clocking records you create using the Time Clock will not be transferred to IFS/Time and Attendance module immediately. Instead the information you enter will be buffered and when the Time Clock reverts back online it transfers the information to the Time and Attendance module.

Prerequisites

In order to perform this activity, the relevant Time Clock buttons should be configured in the Time Clock Type Details and Time Clock Type Detail Items windows.

System Effects

As a result of this activity;

• Attendance results will be entered in the Time Card Day/Results tab.
• The calculation status in the Time Card Day will change to Manually since the result has been manually modified.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create manual result. Note that button names are defined in the Time Clock configuration.
3. In order to create the interval, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: If the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock and the dialog box will open for you to enter other details.
    
4. In the Date field, specify the date on which the result should be created.
5. In the Wage Code field, enter the wage code (of any type) which should be used to create the attendance result.
6. In the Hours field, specify the number of hours that should be reported for the wage code.
   
   Note: Depending on the Time Clock configuration, some of these fields in the dialog box may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing.
    
7. Click OK to create the clocking.