Register Future Absence

Explanation

This activity is used to register employee absence for a future period. When the absence record is created, the employee's identification can either be entered manually or by using a swipe card depending on the setup defined for the Future Abs button.

Note: This function is not available when the Time Clock is offline.

Prerequisites

In order to perform this activity;

• The relevant Time Clock buttons should be configured in the Time Clock Type Details and Time Clock Type Detail Items windows.
• The employee is required to have a day type dependant schedule.

System Effects

As a result of this activity;

• The Time Card Day/Clocking tab and Employee Clockings window will be updated with the absence record.
• The Calc Status field on the Time Card Day window will be updated based on the generated intervals. If there are no errors generated for the interval, the status will be Calculated.
• If the status is Calculated, the result will be generated in the Time Card Day/Result tab.
• If the results generated by the clocking records are complete (i.e. match the schedule requirements), the Completed check box will be selected.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create a manual result. Note that button names are defined in the Time Clock configuration.
3. In order to create the interval, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: If the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock and the dialog box will open for you to enter other details.
    
4. Specify the start date of the absence period in the In Date field.
5. Specify the absence start time in the In Time field.
6. If you want to specify the end date of the absence period, enter the date in the Out Date field.
7. Specify the absence end time in the Out Time field.
   
   Note: The values in the In Time and Out Time fields will correspond to the absence start and end time on each day of the absence period.
   
   Also, note that depending on the Time Clock configuration, some of these fields in the dialog box may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing.
    
8. Click OK to create the absence record.