Enter Supplier Payment Transactions

Explanation

Use this activity to enter payment transactions for invoices produced either in the cash paying company or in a company other than the cash paying company. It can also be used for entering offsets between invoices and existing payments on account, between invoices and payments in advance or for entering offsets between invoices and credit invoices.

Prerequisites

This activity requires that you have registered payment information in the General tab of Supplier Payment.

System Effects

When the payment transactions are saved, a voucher is generated to the hold table in IFS/Accounting Rules. The voucher belongs to voucher group U and contains postings for supplier debts and cash transactions in the companies affected. Currency differences will also be posted automatically.

Note: There is no automatic transfer of funds between the companies concerned if a company other than the cash paying company is entered in the company field. This must be carried out manually by using Voucher Entry in IFS/Accounting Rules. One voucher must be entered in each company.

Window

Supplier  Payment

Related Window Descriptions

Supplier Payment
Supplier Payment/Transaction
Message

Procedure

To continue entry of payment transactions:

  1. Click the Transactions tab in the Supplier Payment window. The Remaining Amount in Payment Currency field will display the amount left to distribute. (The entire amount is entered in the General tab.)
  2. Enter the company to which the payment refers.
  3. If you want to enter an item for payment or offset, enter the series and number in the Series ID and No fields. The system will automatically populate the Identity field. If only one open installment exists for the invoice, the system will also automatically populate the Installment ID field. When the installment ID displays or you manually enter it, the system will automatically populate the following fields. You can also select the items by right-clicking and clicking Select Batch.
  4. If you want to change the interest and fine amounts, modify the values in the Interest Amount field and Fine Amount field. The amounts specified for invoice installments are suggested by default.
  5. If you want to enter a parked payment for offset, select the Parked Payment check box and continue as in step 3.
  6. If you want to enter a new payment on account, select the New Payment on Account check box. Enter the customer ID in the Identity field, the amount in the Amount field, and any text in the Text field
  7. If you want to enter a new parked payment, select the New Payment on Account and Parked Payment check boxes. Enter the amount in the Amount field and any text in the Text field.
  8. Continue entering the transactions until the value in the Remaining Amount in Payment Currency field is zero (0).
  9. Click Save to save all details entered in both tabs.
  10. The Message dialog box appears with the details about the created payment and the created voucher. Click OK.