Enter Supplier Payment Transactions
Explanation
Use this activity to enter
payment transactions for invoices produced either in the cash paying company or in a
company other than the cash paying company. It can also be used for entering offsets
between invoices and existing payments on account, between invoices and payments
in advance or for entering offsets between invoices
and credit invoices.
Prerequisites
This activity requires that you have registered payment information in the
General
tab of Supplier Payment.
System Effects
When the payment transactions are saved, a voucher is generated to the hold table in
IFS/Accounting Rules. The voucher belongs to voucher group U and contains postings for
supplier debts and cash transactions in the companies affected. Currency differences will
also be posted automatically.
Note: There is no automatic transfer of funds between the companies
concerned if a company other than the cash paying company is entered in the company
field. This must be carried out manually by using
Voucher Entry in
IFS/Accounting Rules. One voucher must be entered in each company.
Window
Supplier Payment
Related Window Descriptions
Supplier Payment
Supplier
Payment/Transaction
Message
Procedure
To continue entry of payment transactions:
- Click the
Transactions tab in the
Supplier Payment window. The Remaining Amount in
Payment Currency field will display the amount left to distribute. (The entire amount is entered in the
General tab.)
- Enter the company to which the payment
refers.
- If you want to enter an item for payment or offset, enter the series and number in the
Series ID and No fields. The system will automatically populate the Identity field. If only one open installment exists for the invoice, the system will also automatically populate the
Installment ID field. When the installment ID displays or you manually enter it, the system will automatically populate the following fields. You can also select the items by right-clicking and clicking
Select Batch.
- If you want to change the interest and fine
amounts, modify the values in the Interest Amount field and Fine
Amount field. The amounts specified for invoice installments are suggested by
default.
- If you want to enter a parked payment for offset, select the Parked
Payment check box and continue as in step 3.
- If you want to enter a new payment on account, select the New Payment on Account check box. Enter the customer ID in the
Identity field, the amount in the Amount field, and any text in the
Text field
- If you want to enter a new parked payment, select the New Payment on
Account and Parked Payment check boxes. Enter the amount
in the Amount field and any text in the Text field.
- Continue entering the transactions until
the value in the Remaining Amount in Payment Currency field is zero (0).
- Click Save to save all details entered in both tabs.
- The
Message dialog box appears with
the details about
the created payment and the created voucher. Click OK.