Create Periodic Allocation Information
Explanation
This activity
is used to
create periodic allocation information per invoice line. You can perform the allocation once you have posted the supplier
invoice. The allocation information will be kept in the voucher and will be
used when the general ledger is updated to create vouchers for the allocated
periods.
If the source voucher's period is included in the
allocated period range, a voucher can be created for the base period as well.
The parameters specified in the General
Ledger/Basic Data/GL Update Parameters
window will determine
whether or not a voucher will be created for the base period. The GP2 posting type (Accrued
cost) controls the account to be used as a contra account.
Prerequisites
- The invoice must be
saved in the Manual Supplier Invoice window before you can perform the
allocation. However, note that this activity cannot be performed for
invoices which are updated to the General Ledger.
- If a voucher should be created for the source
voucher's period, the Yes option should be selected in the Period
Allocation Voucher for Base Period field in the General Ledger/Basic
Data/GL Update Parameters window. If a voucher should not be
created for the source voucher's period, the No option should be
selected in this field.
System Effects
As a result of this activity, a periodic allocation voucher is created for
each specified period and placed in the hold table.
Window
Manual Supplier Invoice
Posting Proposals
Related Window Descriptions
Manual Supplier Invoice
Posting
Proposal
Periodical Cost Allocation
Instant
Authorization
Procedure
Use the following procedure to create periodic allocation information in a
supplier invoice, without using a posting proposal:
- Open the Manual Supplier Invoice window.
- Populate or query for the invoice for which you would like to create
period allocation information.
- Select the invoice line to create periodical
allocations from the Posting Information section, right-click, and
then click Period Allocation.
- Check the information displayed. Specify both
the starting and the ending period for the cost to be allocated, and create a
new record.
- Specify the percentage of the cost to
be allocated for a certain period in the Percentage field, or specify
the actual amount to be allocated in the Amount field.
- Repeat step 5 until all the periods are allocated
with costs.
- To distribute the amount evenly over periods,
select the Distribute Amount? check box, and click New.
- Save the periodic allocation information.
Use the following procedure to create periodic allocation information in a
supplier invoice, using a posting proposal:
- Open the Posting Proposals
window.
- Populate or query for the posting proposal of
the invoice for which you want to perform the periodical allocation.
- Follow one of the following procedures depending on the window in which
you want to perform this activity.
To authorize an invoice in the
Posting
Proposal window:
- Select the record, right-click and then click Posting
Proposal. The Posting Proposal window opens.
Note:
This window can also be opened by right-clicking on the
Manual Supplier Invoice window and then clicking Posting Proposal.
- Select the invoice line to create periodical
allocations from the Posting Information section, right-click, and
then click Period Allocation.
- Check the information displayed. Specify both
the starting and the ending period for the cost to be allocated, and create a
new record.
- You can specify the percentage of the cost to
be allocated for a certain period in the Percentage field, or specify
the actual amount to be allocated in the Amount field.
- Repeat step 6 until all the periods are allocated
with costs.
- To distribute the amount evenly over
the periods,
select the Distribute Amount? check box, and click New.
To authorize an invoice in the
Instant
Authorization window:
- Select the record, right-click and then click
Instant Authorization. The
Instant
Authorization window opens.
- Select the invoice line to create periodical
allocations from the Posting Information section, right-click, and
then click Period Allocation.
- Check the information displayed. Specify both
the starting and the ending period for the cost to be allocated, and create a
new record.
- You can specify the percentage of the cost to
be allocated for a certain period in the Percentage field, or specify
the actual amount to be allocated in the Amount field.
- Repeat step 6 until all the periods are allocated
with costs.
- To distribute the amount evenly over
the periods,
select the Distribute Amount? check box, and click New. Enter
the required information and save.