Match Invoice with Certificate
Explanation
This activity is used to match an invoice with one or more sub contract
payment certificates. All payment certificates for the sub contracts entered in
the Sub Contract Ref field, that aren't in the Fully Invoiced
status, will be available for matching. If the invoice covers multiple payment
certificates it is possible to split the invoice amount across several payment
certificates.
Matching can be done from the invoice header as well as from the invoice
lines. Depending on the invoice details, you may be prevented from matching on
the header level and directed to do the matching on the line level instead.
It is possible to match the invoice amount both fully and partially. If you
are doing a partial matching, it will be possible to match the remaining payment
certificate amount with other invoices.
For more information on matching invoice, for instance, for a Purchase Order,
refer the process description
Match Supplier
Invoice with Purchase Order.
Prerequisites
- An invoice with reference to at least one sub contract should exist.
System Effects
After matching is completed:
- Postings for all matched payment certificates are created, but not saved
and additional postings can be entered if required. More
information about the postings created is available in
Posting Types
for IFS Sub Contract Valuation.
- Existing payment certificate postings, if any, are reversed completely if
the matching was done for the full payment certificate amount, or reduced
created according to the matched amount.
When the matching is saved:
- A reference to the invoice and the matched amount will be included in the
Sub Contract Valuation/Invoice tab.
- If the remaining amount to be matched against a payment certificate is 0,
then
the status of the certificate is set to Fully
Invoiced. If not, it is set to Partially Invoiced. Note that there may
be, for
various reasons, tax differences on the invoice compared to the
estimated tax amount on the payment certificate. In this case, only the net
amount is used to determine if the certificate is set to Fully Invoiced or
Partially
Invoiced.
Window
Manual Supplier Invoice
Related Window Descriptions
Supplier Invoice Entry
Match Certificate Dialog
Procedure
The procedure is the same when matching from invoice header and lines. Only
difference is the amount available to be matched with payment certificates.
- From the invoice to be matched, right-click in the
Manual Supplier Invoice
header, and then select Match Certificate from the Sub Contract
Management menu option. If you need to match the line, right-click on
the line and select Match Certificates per Line option. This will
open the Post from Sub Contract dialog box where you can match
certificates.
- If the invoice covers the remaining payment certificate amount to be
matched click the Match check box.
- Alternatively, enter the amount to match in the Matching Amount
field.
- Repeat steps 2 and 3 until all payment certificates to be matched are
processed.
- Click OK.