Create New Serial From Inventory and Remote
Explanation
This activity is used to create a new serial. All the serials
received into inventory, which are not defined as serials, belonging to either
IFS/Vehicle Information Management (IFS/VIM) or IFS Maintenance, can be defined
as a VIM serial in the
Serials from Inventory window.
The serials that have been defined in remote inventories and then transferred to
a table in IFS/VIM, will also be visible in this window.
These serials
might later be used in a VIM serial structure in connection with a work order.
When you enter a serial number, you have to enter values
that will update the
Part Serial window with information
on the new serial.
All access groups assigned to the serial part can be
viewed on the
Serial Structure Information/Access tab. If the serial is
access controlled, only the users assigned to the access groups that have the Has
Access check box selected can view and update information on the
serial.
When a new serial is created, the following will occur
in relation to the Access Control feature:
- The serial will receive the access groups assigned
to the template structure to which the serial belongs.
- If the new serial is defined within a structure, the
serial will inherit the serial access groups from the topmost serial of the
structure. If the serial is not installed in a structure, it will receive
access defined for the part number and revision of the serial.
- If the parent of the new serial does not have a
serial number, the serial will inherit the access from the nearest
parent that has a serial number in the structure. If the parent parts in the structure
does not have a serial number, the serial will inherit the
access defined for the part number and revision of the serial.
Prerequisites
- The serial part number must be defined as a IFS/VIM serial part.
- The part must exist as a purchase part, and have at least one
supplier
defined.
- The new serials must be received into inventory and
should not
exist as VIM objects or equipment objects.
- The new definition of the serials in the
Part Serial window, must have the value In Inventory or In
Current Position, and the Eng Part Revision field must have a valid value
defined.
- The new serials must be received from remote inventories and should not
exist as VIM objects.
System Effects
- New serials will be ready to use in VIM
serial structures. Before the serial can be installed in a structure it must
be issued from inventory.
- All access rights defined for the selected serial
will be updated on the
Serial Structure Information/Access tab.
- Serials that do not have defined access groups can
be viewed by all users.
- The access rights for the serial can be updated by
using the right mouse button options on the Serial Structure Information/Access
tab.
Window
Serials
from Inventory
Related Window Descriptions
Serials from
Inventory
Serial Structure Information
Serial Structures
Serial Structure Information/Access
Procedure
To create a new VIM serial part
from the serials that are either received into inventory or defined in remote
inventory. (They do not belong to
either IFS Maintenance or IFS/VIM.)
- Open the
Serials From Inventory
window. Populate (F2) or query (F3) for the part number for which you want to create a
serial.
- Select the row, right-click and then click Create
Serial.
The
Create Serial From Inventory and Remote
dialog box will open.
- Enter a value in the Part Revision field.
Click List to select a value.
- Optionally, if an active maintenance program exists
for the selected serial, you can enter a value in the Maint Program ID
field. Click List to select a value. When a value is entered in this
field, the values for Maint Program Revision and the Maint Program
Description fields appear automatically. To view all the maintenance
programs regardless of the maintenance group in the List of Values, remove
the default value in the Maint Group field before selecting a value
in this field.
- In the Maint Group field, the default
maintenance group will be displayed automatically. Click List to select a
different maintenance group.
- In the Workshop field the default workshop ID will be displayed automatically when the dialog box is opened.
Click List to select a different workshop.
- Select the Set Out Of Operation check box if
you want the created serial to be set out of operation. When a
serial is created, the operational condition will be set to Planned For
Operation by default.
- Enter the manufacturer number and the manufacturer part
number for the selected serial. Enter values in the Manufacturer
Number and the Manufacturer Part Number fields respectively. Click List
to select suitable values.
- Enter the current location of the selected serial
in the Location Code field. The default location ID will appear
automatically when the dialog box is opened. Click List to select a
value.
- Select a value from the Ownership list for
the current ownership of the selected serial. This field cannot be updated
for serials in the
Part Serial window.
- Enter a value in the Owner Org. field if the
selected serial is a vehicle part. Also, enter the ID of the vehicle
part in the Vehicle ID field.
- Click OK.
You can view the serial you created in the above window
in the Serials window.
To update the access groups for
the newly created serial
- Open the
Serial Structure Information window,
and query (F3) for the part serial number you created in the above
procedure.
- Click the
Access tab. All the access
groups inherited by the selected serial will appear on this tab. The Has Access
check box will be selected for the access
groups that currently have access to the serial.
- To either select or clear the Has Access
check box, the following right mouse button options must be used,
- Revoke Access Group For Serial - Select
this option if you want to clear the Has Access check box, and
thereby deny access to the new serial by the selected access group.
- Grant Access Group for Serial - Select this
option if you want to select the Has Access check box, and thereby
grant access to the new serial by the selected access group.
Note: The data on this tab can only be updated
for the serials that are disconnected from a structure, and for the topmost serial
of a structure.