Print Document

Explanation

Use this activity to print one or more documents. Before printing view copy documents, make sure that the view copy reflects the latest version of the original document. 

Prerequisites

• The document file that you will be printing must exist and be connected to the document revision.
• You must have view access to the document revision to be able to print its document file. 

System Effects

• Files that are checked in to the document revision (other than original file and view copy) are copied to your local check-out path and printed on your default printer.
• Depending on how the document class process actions are set up for the selected document class, files that are checked into the document revision (other than original file and view copy) are copied to a separate folder named Temp in your local check-out path and can be printed on your default printer
• If you select a structure document for printing, that document and its subdocuments will appear in the Print Document Structure dialog box.  IFS/Document Management sends a command to print only the structure document. The subdocuments' application(s) determines if those subdocuments are to be automatically printed at that time.

Window

Document Revision
Document Revisions
Approvals
Document Object Connections
Project Navigator
 

Related Window Descriptions

Document Revision
Print Document Structure
Document Reviosn/General 
Document Revisions
Approvals
Document Object Connections
Project Navigator
Project Navigator/Project Documents

Procedure

Use one of the following procedures to print your document file. 

Printing a document file:

1. Open the Document Revisionwindow and query (F3) for the document revision you wish to print.
2. Click Print to open the Select Document Type to Print dialog box. 
3. Select Original Document or View Copy and then click OK. (Original File Name can be selected only if an existing file was checked into the document revision the first time).If macros are not defined for the current file type and document class, the document file will print.
4. If there are macros available for the current file type and document class, the Choose Macro dialog box opens. Here you can select from the available macros. If you click Run Macro, the selected macro will run before the document prints. If you click Skip Macro, no macro is run before the document prints.

Printing a structure document file:

1. Open the Document Revision window and query (F3) for the structure document you wish to print.
2. Click Print to open the Print Document Structure dialog box.
3. Select either Document Title and Name or Original File Name. (Original File Name can be selected only if an existing file was checked into the document revision the first time).
4. Optionally, select Use Original Folder Structure.
5. If the Select Document field is selected, that document file will be checked out to the path displayed in the Check-Out Folder field. Optionally, use the Browse button to select a folder. The structure document will be printed. Subdocuments may be printed if their application is set up to print them.
6. Click Print to print your document(s).  If macros are not defined for the current file type and document class, the document file(s) will be printed.
7. If there are macros available for the current file type and document class, the Choose Macro dialog box opens. Here you can select from the available macros. If you click Run Macro, the selected macro will run before the document prints. If you click Skip Macro, no macro is run before the document prints.

Note: A document can be printed using the Document Revisions and Approvals windows by selecting the relevant document and using right mouse button options. You can print multiple document files by selecting them in the Document Revisions window and using the relevant right mouse button options. Macro settings, Name files using settings in Document Class Process Action and Preferred document type selection for Print (View Copy or Original) in User Settings will not be considered when printing multiple document files.