Free Text Search

Explanation

This activity is used to search for documents containing specific information. The Text Search component is used to do the search. The Advanced search type is used. This uses the search string exactly as it is written, so that advanced queries using Oracle Text query language can be done, for example, a search string with AND operator, for example, pipe and leakage, will only find result items including both the words. A search string with OR operator, for example, pipe or leakage,  will find result items including any of the two words. The search can be performed on the attributes of the document (the meta data such as document title, revision etc), on the contents of the document file, or on object connections of the document.

The Text Search documentation provides further information on performing searches.

Prerequisites

The prerequisites specific to the Content Search are:

• Document files must be stored in a Database type repository to be searched.
• The user must have at least view access to the document.
• Only the files containing text data can be indexed in IFS/Text Search. Note: Free text search in scanned document files can be performed by creating two files out from the scanner: one picture file and one OCR file. Check in the picture file as the original file and the OCR file as the secondary file (same file name but different extensions). The .OCR file will be scanned for indexing. Faithful reproductions of text information in the OCR files will depend on the original document and the scanner software.

System Effects

• If any documents matching your search criteria is found these documents are retrieved to the window you performed the search in.
• The search results may differ depending on the window in which the search is being performed. e.g. The search for a document with revisions A1 and A2 using the Document No will produce 1 search result when performed on the Document Titles and 2 search results when performed on the Document Revisions windows.

Window

Document Titles
Document Revision
Document Revisions
Document Folders
Approvals
Distribution
Distribution History

Related Window Descriptions

Query/Search
Document Titles
Document Revision
Document Revisions
Document Folders
Approvals
Distribution
Distribution History

Procedure

Searching for a document from a required window:

1. Open a window which uses the Search tab in its Query window.
2. Click F3, the Query dialog is opened. Click the Search tab.
3. Enter a search string.
4. Select the Search by Attribute or Search by Contents check box. (Or a combination if needed)
5. Click OK.