Enter Staged Billing Profile
Explanation
A staged billing profile can be connected to a customer order line and could be used
when the order process will last over a long period of time and the order value is high.
If used, the billing will be divided into several stages, such as down payment, delivery,
acceptance tests, etc.
A billing stage can be linked to a customer order milestone event. In such a case, the
expected approval date is retrieved from the Date Expected column in
Milestones
for Customer Order Line, but only if a date is defined for the milestone. If
the automatic approval function is activated on the billing stage, this will be approved
automatically when the corresponding milestone is completed.
Prerequisites
- A customer order must have been entered and saved, together with at least one customer
order line.
- It is not possible to add a stage billing profile to a customer order line
using consignment stock.
System Effects
A staged billing profile is connected to the customer order line. The billing profile
lines are given the Planned status.
Window
Customer Order
Customer Order Lines
Staged Billing Profile
Related Window Descriptions
Customer Order
Customer Order/Order Lines
Customer Order Lines
Staged Billing Profile
Procedure
The staged billing profile window could be opened from the Navigator directly. It is
equally possible to open the same window from
Customer Order by
selecting the appropriate customer order line and choosing Staged Billing Profile... in
the Operations menu.
- Select the lower part of the window, and then select New.
- In the Stage column (mandatory), you can enter any suitable numerical identification for
the stage. The column is mandatory.
- The Description column (mandatory) is used to verbally describe the stage, e.g., Down
Payment, On Delivery, etc.
- The two columns Percentage and Amount are both mandatory. You can enter a value in
either of them and the system will then calculate the other one.
If the Use Price Incl Tax check box is selected in
the customer
order line you can enter either a percentage of the total or the net amount including tax.
- Optionally, you can use the Milestone ID column to connect a milestone to a specific
billing stage. This could be done only if the milestone is already connected to the
customer order line. Use the List of Values to create the connection. The expected
approval date is retrieved from the date expected for the customer order milestone.
- If there is no milestone connected, you can manually specify the expected approval date.
- Optionally, a note and/or a document text can be entered by choosing the staged billing
line and continuing through the Operations menu.
- Save.
- When you close the window, the system will tell you whether the total value is not yet
covered.
- Repeat steps 1 - 7 until all billing stages are entered.