Create Replacement Order

Explanation

A replacement order can only be created for parts that are returned for credit or scrapped for credit.

You can reach the Create Replacement Order dialog box from Purchase Order Receipt and related tabs. In the dialog box, you can view the quantity returned for credit or scrapped for credit, the quantity already on a replacement order, and a suggestion for the quantity to replace. The latter field is automatically filled in with the quantity that is necessary to replace the whole quantity returned. You can change this value if needed.

Prerequisites

The quantity must have been returned for credit or scrapped for credit.

System Effects

Based upon the quantity of parts to be returned or scrapped, a replacement order is created. The original order to be replaced determines whether a purchase order or distribution order will be created. An original distribution order will always be replaced by a new distribution order. An original purchase order will always be replaced by a new purchase order.

• A new purchase order will have the same supplier and supplier agreement as the original purchase order. Postings and possible supplier agreements are adjusted to avoid a double entry. The purchase order has the status Planned.
  The replacement order will be a central order if the the demand site for the original order line and the purchase site are not the same. In other words, the purchase order will be placed in a site different than the site where the arrival and receipt was registered. You will receive an information message if this is the case.
• A new distribution order will have the same demand and supply site as the original distribution order. The distribution order will have the Planned status.

Window

Purchase Order Receipt

Related Window Descriptions

Create Replacement Order 
Purchase Order Receipt 
Purchase Order Receipt/General
Purchase Order Receipt/Misc

Procedure

1. Open the Purchase Order Receipt window and either populate or query for the order number in question. If you have several receipts for an order, you also must select the correct receipt number by using the list in the Order No field.
2. Right-click and then click Create Replacement Order. The Create Replacement Order dialog box is displayed. In the Quantity to Replace field, a quantity is suggested. You can change this value if needed. Confirm by clicking OK.  A message displays the order number of the replacement order. Confirm by clicking OK.
3. If the original order was a purchase order, a new purchase order in the Planned status is now available in Purchase Order window. Treat this order as a normal purchase order.
   If the original order was a distribution order a new distribution order in the Planned status is now available in the Distribution Order window. Treat this order as a normal distribution order.