Move into Stock

Explanation

This function is used to move parts on a receipt line into one stock location. Receipt lines that are ready to be moved into a stock location have the status To be Received. For parts that follow a receive case and are ready to be moved into stock, you can use Move Into Stock. You cannot change any data in the overview; the move operation leads to the same dialog boxes as the corresponding operation in the Purchase Order Receipt. Work directly in the aforementioned window when handling receipt lines that do not follow the indicated receive case. This overview only displays lines that are available for such moves.

You can move either a subset of the quantity or the entire quantity. The parts that require an analysis cannot be moved into inventory before the analysis is confirmed. You should note, for catch unit enabled parts it is a must that you specify the catch quantity to be moved into stock. 

Prerequisites

• The arrival registration must have been done, i.e., the must have acquired the To be Received status.
• Inspection results must have been entered for receipt lines with a receive case that requires inspection.
• The destination location must have been entered and connected to a proper location group in IFS/Inventory.
• You must specify any serial or lot/batch numbers before you are allowed to move the parts into a stock location.
• If the Purchasing Create Analysis check box is selected in the Quality Basic Data window for part, site or part/site level, and if  no triggers are connected, creating an analysis is mandatory for each and every receipt. If you try to move the items into inventory location without confirming the analysis, a warning message will appear.
• If the Purchasing Create Analysis check box is selected in the Quality Basic Data window, and if one or more data points are connected to triggers, creating an analysis is mandatory only for trigger attached receipts. If you try to move items that require an analysis into inventory location without confirming the analysis, a warning message will appear.
• If the Purchasing Create Analysis check box is selected in the Quality Basic Data window and triggers defined, but not connected to any data point, the Mandatory check box in the Control Plan - Purchasing window will get cleared when the control plan is activated.
• If the Purchasing Create Analysis check box is selected in the Quality Basic Data window and if manually created analyses exist, the analyses must be confirmed to be able to move the received quantity in to the inventory location. If you try to move items without confirming the analysis, a warning message will appear.
• If you wish to convert ownership from supplier-owned to company-owned for parts moved to a stock location, change the value of the Ownership Transfer Point list from receipt into arrival to receipt into inventory in the  Company/General Data for Distribution tab. 

System Effects

The parts are received into a stock location, and the status is updated to Received. If the parts are serial tracked in inventory, they are received into a stock location with serial numbers. If the parts are serial-tracked at receipt and issue but not serial-tracked in inventory, they are received into a stock location without serial numbers.

If the ownership transfer point is Receipt into Inventory, inventory parts moved into a stock location will be converted to the ownership type Company Owned. For normal purchase orders, postings are created with the debit type posting M1, Inventory, and the credit posting type M10, Receipt with Purchase Order. For purchase orders of the type external service order, postings are created with the debit type postings M1, Inventory and M15, WIP at Supplier, and the credit type postings M15, WIP at Supplier and M10, Receipt with Purchase Order. For purchase order lines with Company Rental Asset ownership the parts will be converted from Supplier Owned to Company Rental Asset ownership when parts are moved into a stock location. Purchase transactions with M91, Non-Inventory Receipt with PO Not-Invoiced, and M92, Purchase Non-Inventory Material Arrival, will also be created at this point for this type of purchase order.

If the Self Billing check box is selected on the supplier, and the ownership transfer point is Receipt into Inventory, the self-billing invoice will be created on receiving the inventory parts into a stock location. The quantity received into stock, and not the the total quantity arrived, will be considered in the self-billing invoice. 

For the sending location, postings are created with debit posting type M3, Inventory transfer, and the credit posting type M1, Inventory. For the receiving location, postings are created with the debit posting type M1, Inventory, and the credit posting type M3, Inventory transfer.

When consignment-handled parts are received into a stock location, they are considered as consignment-handled in the system as well. No such purchase order lines are visible for supplier invoice matching upon receipt.

When receiving parts (on a manually-pegged purchase order line) into inventory, the quantity received is automatically allocated to the demand(s) that are pegged to the purchase order line, in ascending order based on due date. The pegged quantity is reduced by the quantity received on all received objects. When a purchase order line is partially delivered, or when some of the arrived material is rejected, you are notified through an event if the pegged demands were not fulfilled. The event to use if you would like this kind of notification is Unfulfilled_Pegging.

Concerning moves with consignment-handled parts, postings are created with the debit posting type M3, Inventory transfer, and the credit posting type M60, Consignment Stock, for the sending location. For the receiving location, postings are created with debit posting type, Consignment Stock, and the credit posting type M3, Inventory Transfer.

If the Print Serviceability Tag check box is selected, the serviceability tag is printed for the part. Serviceability tag refers to the tag used in the Aviation industry to clearly identify an uninstalled component or assembly and its current status. For non-serial parts, the tag will be printed in the serviceability status you entered, whereas for serial parts the serviceability status is automatically determined by the system based on the operational status and operational condition of the serial. Therefore,

• If the operational status of the serial is Scrapped, the serviceability tag is printed with the Scrapped serviceability status.
• If the operational condition of the serial is Operational, the serviceability tag is printed with the Serviceable serviceability status.
• If the operational condition for the serial is Non Operational, the serviceability tag is printed with the Unserviceable serviceability status.

Window

Move Into Stock
Purchase Order Receipt
Quality Basic Data

Related Window Descriptions

Move Into Stock
Purchase Order Receipt
Purchase Order Receipt/Single
Move Purchase Order Receipt (single)
Quality Basic Data
Print Serviceability Tag

Procedure

Move single handled parts into one stock location.

1. From the overview window, either populate or query for the order number in question. From the Purchase Order Receipt window, either populate or query for the order number in question. If you have several receipts for an order, you also must select the correct receipt number by using the list in the Order No field. Select the Single tab.
2. Select the receipt line in question and choose Move to One Location in the Operations menu This opens the Move Purchase Order Receipt dialog box.
3. If you have connected a default stock location to the inventory part, this is displayed in the Destination Location field. Otherwise, the latest used location is displayed. You can change the suggested destination location if desired. Click List if you want to choose another location from the List of Values.
4. The Purchase Qty to Move field displays automatically the entire quantity. Adjust the quantity if necessary.
5. Select the Print Serviceability Tag check box to order the serviceability tag report for the part being moved to a picking location. Note: If the value of the PRNT_SERVICE_TAG_ACS object property in System Definition/Object Property is set to TRUE, this check box will be selected by default. The value of this check box can be changed, if needed.
6. Confirm by clicking OK.
7. If the part is a non-serial part, the Print Serviceability Tag dialog box will open.
8. In the Serviceability Status list, select the relevant serviceability status for which the serviceability tag is to be printed.
9. Click OK.

Note: If the delivery date has been specified as the supplier invoice tax liability date in the Tax Liability Date Control window for a tax code, the supplier invoice must be entered manually and the self-billing invoice creation process will be stopped with an error.