Change Arrival Data
Explanation
All receipt lines must be entered as arrived, and this is done
in Register Purchase Order Arrivals. This includes both the
orders concerning inventory registered purchase parts, non-inventory registered purchase
parts, and parts without a part number. An exception to this is receipt lines with the
demand code Customer Order Direct. These are entered through the direct delivery
function.
The arrival registration is performed in different dialog boxes,
depending on whether the parts are serial handled and if the serial numbers are defined at
the arrival registration or at a later time. If you are
handling serial-handled parts and have decided to wait with the serial numbering,
enter the arrival by using the dialog box for parts without serial numbers.
Some of the indicated data can be changed directly on the receipt
line or in the corresponding dialog box. In
Register Purchase Order Arrivals
and in the Receive dialog box, you can change the quantity
arrived, change or add a quantity to inspect, change or add a quality controller, change
receive case, and change the destination location. You can also add a lot/batch number,
change the revision number, and enter a W/D/R number, all according to specific rules and
entered basic data. These possibilities are also available in the
Receive with
Serials/Lots dialog box, i.e., the dialog box for serial handled parts.
However, in the latter dialog box it is better to adjust the quantity arrived on the
receipt line in
Register Purchase Order Arrivals.
When you change the receive case from one without inspection to
one with inspection, you must specify a quantity to inspect.
Prerequisites
- The quantity arrived can be decreased and the arrival partially
entered. You can also increase the quantity arrived. However, a control function might
have been activated and an over delivery percentage might have been specified on the
purchase part. If you have increased the quantity arrived over the delivery tolerance, the
system warns you. The default setting for a new purchase part is that no over delivery
check is performed.
- The quality controller must have been entered in
Procurement Basic
Data/QC Analysts.
- The receive case must be compatible with the part on the purchase
order, i.e., all receive cases do not work with, for example, pallet handled parts,
no-number parts, or non-inventory parts.
- The destination location must have been entered in
Inventory Locations
window. The location must have been connected to a proper
location group. To simplify the work in the receipt function, you can connect default
locations to the inventory part or the site.
- To add a lot/batch number, the function must have been activated
on
Part
/General
tab.
- To change the revision number, the part must have at least two
revision numbers.
System Effects
The system effects depend on which changes you have performed.
The arrived quantity might have been decreased or increased. The quantity to inspect and
the quality controller might have been changed or added. The receive case and the
destination location might have been changed. The receipt line might have a W/D/R number,
lot/batch number, or a changed revision number assigned.
When receiving parts (on a manually-pegged purchase order line) into
inventory, the quantity received is automatically allocated to the demand(s)
that are pegged to the purchase order line, in ascending order based on due
date. The pegged quantity is reduced by the quantity received on all received
objects. When a purchase order line is partially delivered, or when some of the
arrived material is rejected, you are notified through an event if the pegged
demands were not fulfilled. The event to use if you would like this kind of
notification is Unfulfilled_Pegging.
Window
Register Purchase Order
Arrivals
Related Window Descriptions
Register Purchase
Order Arrivals, Receive, Receive with Serials/Lots
Procedure
To perform any changes directly in
Register Purchase
Order Arrivals or in the
Receive dialog box:
- To change any data in the dialog box, choose Receive Order... in
the
Register Purchase Order Arrivals window. Otherwise, continue
to step 2.
- If the quantity arrived does not correspond to the suggested
quantity, enter the arrived quantity in the Purchase Qty Arrived column.
- If you want to change the quantity to inspect, enter the desired
quantity in the Purchase Qty to Inspect column.
- To change the destination location, indicate the desired
destination location in the Location No column. Notice that non-inventory registered
purchase parts and no-number parts do not use any location.
- To add or change the quality controller, indicate the desired
quality controller in the QC Analyst column.
- Use the list box in the Receive Case column if you want to change
a receive case.
- If a lot/batch number should be used, enter this in the proper
column.
- If the revision number should be changed, enter the new one in the
Eng Chg Level column.
- If the part is in a bad condition and will be considered as
available, enter a W/D/R number in the proper column.
To perform any changes in the
Receive with
Serials/Lots dialog box:
- If you should change the arrived quantity, change the value in the
Purchase Qty Arrived column in the
Register Purchase Order Arrivals
window.
- Choose Receive with Serials/Lots....
- If you want to change the quantity to inspect, enter the desired
quantity in the (Purchase) Qty to Inspect column.
- To change the destination location, indicate the desired
destination location in the Location No column. Notice that non-inventory registered
purchase parts and no-number parts do not use any location.
- To add or change the quality controller, indicate the desired
quality controller in the QC Analyst field.
- Use the list box in the Receive Case column if you want to change
receive case.
- If a lot/batch number should be used, enter this in the proper
column.
- If the revision number should be changed, enter the new one in the
Eng Chg Level column.
- If the part is in a bad condition and will be considered as
available, enter a W/D/R number in the proper column.