Copy From Project

Explanation

This activity is used to create a project budget/forecast by copying costs and/or revenue from a project. It is possible to select at which level the copying takes place e.g., if the Project option is selected, cost/revenue elements that are visible in the project level are copied to the corresponding budget/forecast project level. Also, it is possible to select the cost or revenue e.g., if the Estimated Cost option is selected, then the estimated cost for each cost element at its level is copied from the Project Navigator/Summary tab.

Prerequisites

• A project must exist.

System Effects

• A new budget/forecast is created.
• Cost/revenue elements and cost/revenue information are copied to the budget/forecast according to the selected level and cost/revenue.
• The cost/revenue is copied to the EAC and ETC fields for that cost element and level in the new budget/forecast.
• A snapshot is created, if this option has been selected when defining the new budget/forecast properties.

Window

New Project Forecast
Project Forecasts
Project

Related Window Descriptions

New Project Forecast
Project/Forecasts
Project Forecasts
Copy From Project

Procedure

Use the following procedure to copy costs from a project to a budget/forecast to be created:

1. Open the Projects or Project window and query for the project on which you want to create a budget/forecast.
2. Right click on the window and select Create Forecast. The first step of the New Project Forecast Assistant opens up. Note: This assistant can also be opened from the IFS/Navigator in which case the project for which the budget/forecast should be made should be selected using the List button for the Project ID field.
3. Select the Forecast Type field and use the List button to select a predefined budget/forecast type.
   
   Note: If the budget/forecast version being created is of the same budget/forecast type as an existing version, the forecast type of the existing budget/forecast version will be inherited into this field.
    
4. Enter a description of the version you plan to create in the Version Description field.
5. Enter a valid Accounting Period and Cut-Off-Date. These values will be referenced later on when creating snapshots on a particular project forecast version.
6. Select the Create Snapshot check box, if it is required to create a snapshot of the forecast version. Depending on the need for monitoring the data it can be created as a snapshot without or without details or linked to the project connected objects. Click the relevant Snapshot With Details, Snapshot Without Details or the Live View option according to your requirement.
7. In the Snapshot Matching field, select the default option for the calculation rule on the new forecast when connecting and matching snapshots. It can either be EAC Recalculated or ETC Recalculated option.
8. In the Copy area select the appropriate From Forecast or From Project check box to specify how you want to copy data. If the Copy check box is not selected, an empty forecast will be created.
9. In the Note field, enter a note, if required, about the budget/forecast version being created.
10. Click Next> and Copy From Project step will be displayed:
11. Clear check box Cost or Revenue if it is required that cost or revenue is not be copied to the new budget/forecast.
12. Select what type of Cost (Estimated, Planned or Baseline) or Revenue (Estimated or Planned) that should be copied and on what Level (Project, Sub Project or Activity).
13. Click Finish.

Use the following procedure to copy costs and revenue from a project to an existing budget/forecast version with no budget/forecast lines or snapshots:

1. Open the Project window and click on the Forecasts tab. You can also begin the copying process by opening up the Project Forecasts window.
2. Query for the budget/forecast version into which you want to copy costs and revenue from a project.
3. Right-click on the row/record and select Copy From Project. The Copy From Project dialog box opens up.
4. Select the check boxes Cost and/or Revenue  depending on the requirement.
5. Select what type of Cost (Estimated, Planned or Baseline) or Revenue (Estimated or Planned) that should be copied and on what Level >on WBS (Project, Sub Project or Activity).
6. Click OK.