Define Alternate Purchase Parts

Explanation

Use this activity to define which purchase parts are interchangeable with each other. You can either enter lines manually or copy part records from the part catalog.

Prerequisites

The parts must have been defined as purchase parts at the same site.

System Effects

The Alternate Parts Exist check box will automatically be selected in the purchase part record for the purchase part.

Once the purchase part has been entered on a purchase order line, the Add/Change Alternate Parts menu option becomes available.

If previously no line existed for the relationship in the part catalog record, a line will be created.

Windows

Alternate Purchase Part Base Data

Related Window Descriptions

Alternate Purchase Part Base Data

Procedure

To view existing purchase part alternates and to define new ones, perform the following steps:

  1. Open the Alternate Purchase Part Base Data window and populate it.
  2. View the existing records, which identify all purchase parts and their alternates for your default site, as defined by the part catalog and registered in the Alternate Purchase Part Base Data window.
  3. To connect a new alternate part to a purchase part, create a new record and enter the purchase part number in the Part No field. The default site automatically appears in the Site field.
  4. In the Alternate Part No field, enter the part number of the applicable alternate or select it from the List of Values. The List of Values shows all allowable alternate parts that is, all parts that have been entered as alternates on the Alternate Parts tab of the Part window. Note: If you enter an alternate that has not been established as a substitute to the selected purchase part, a message appears informing you of that fact and asking you whether you want to continue. If you click Yes, the system creates a record that connects this new alternate part to the purchase part on the Alternate Parts tab of the Part window.
  5. As an alternative to step 4, right-click on the row and then click Copy Alternate Parts. The Copy Alternate Parts dialog box appears.
  6. In the Part Number field, enter the part number of the purchase part whose record you want to copy from the part catalog, or select the part number from the List of Values. Then click OK. If a record already exists in the Alternate Purchase Part Base Data window, it will not be copied
  7. If you want to enter any additional information about the alternate purchase part, double-click in the Notes field, which will open a text editor.
  8. Save the record.