Enter Note

Explanation

A note can be used, as means of passing on information to someone, who will process the object later. Another area of use is to make personal notes and comments for internal reference only. The major difference between notes and document texts is that notes never are printed out.

A note can consist of up to 2000 characters.

You can link the note to the header or to each line separately. However, in some documents you can link a note only to the header and in some only to the lines.

When a note is linked to a header, the Note check box on the header is selected. When a note is linked to the line, the Note check box on the line is selected. Observe, however, that check boxes do not always exist.

Prerequisites

For entering a note on the header:

• The header must have been entered and saved.

For entering a note on a line:

• The header and at least one line must have been entered and saved.
• The appropriate line must be selected.

System Effects

An overarching note is entered and the Note check box in the header is selected when a note is connected to the header. When a note is connected to a line the Note check box on the line in question is selected. Observe, however, that check boxes do not always exist.

Procedure

Entering a note in the header.

1. Place the cursor in the header. Choose Notes... in the Operations menu.
2. Enter your text and select OK.

Entering a note on the line.

1. Select the line on which you want to enter a note.
2. Use Notes... in the Operations menu or enter the note directly on the line. You can also double click in the column and enter the text in the editor. The possible methods to use can vary between different windows.
3. Enter your text and select OK.