Enter Purchased Inventory Part, Acquisition Data

Explanation

This procedure is one of many that you can use to complete the registration of a purchased inventory part. It is used to enter data about supply, lead times, and other related matters.

To be able to create Intrastat (within the European Union only) and customs reports, the inventory part must be associated with a customs statistic number. Information about net weight for each part must also have been entered. If parts under one customs statistic number should be reported in a unit other than that used for the actual net weight, you can enter a conversion factor.

However, all the information might not be required on all occasions. Depending on the area of use of the inventory part, you might need to specify some values, but not all.

Prerequisites

• Depending on what information you choose to enter, the relevant corresponding basic data must be entered, e.g., the standard name ID must have been entered as basic data in the Part window, and the customs statistic number and unit of measure must have been entered as basic data for inventory.
• If a technical coordinator is to be connected to the part, he/she must be entered in the Inventory Basic Data window, the Technical Coordinators tab.
• To group inventory parts with the same requirements regarding delivery mode, delivery lead time, distance, and cost information, a supply chain part group must have been entered in the Inventory Basic Data window, the Supply Chain Part Group tab.

System Effects

Additional data about supply, lead times, and other related matters are entered.

Window

Inventory Part

Related Window Descriptions

Inventory Part
Inventory Part/Acquisition

Procedure

1. Either populate or query for the selected inventory part in question and select the Acquisition tab.
2. The following steps are optional:

• Standard name: Enter the standard name ID by using the List of Values, or by entering the appropriate short code in the Standard Name ID field.
• Alternate part ID: If applicable, enter the GTIN number used for the part.
• Replacement/substitution information: Enter the inventory part number of any part superseded by this part in the corresponding field. If the part is superseded by any other part, the inventory part number of this part should be entered in the Superseded By Part field.
• Leadtimes: Review or change the values in the Purchase Leadtime and/or Expected Leadtime fields. When the lead times for the part have been set up in IFS/Purchasing, this can be calculated in the Calculate Purchase Leadtime tab in the Purchase Part window. When starting this job, you can choose not to update the lead times at all, update the purchase lead time only, or update both the purchase and the expected lead times.
• Earliest unlimited supply date: Add, review or change the date in the Earliest Unlimited Supply Date field. The earliest unlimited supply date is compared with the purchasing lead time and the latest of the two dates will be the unlimited supply date.
• To group inventory parts with the same requirements regarding delivery mode, delivery lead time, distance, and cost information: Enter the supply chain part group by using the List of Values, or by entering the appropriate short code.
• Shelf life information: Enter the shelf life of the part in days in the Days field. If the entered value is a decimal value, the value is always rounded down. The shelf life will be automatically converted to weeks and displayed in the Weeks field. On the Minimum Remaining Days at CO Delivery field, enter the number of days ahead of the expiration days which you should send goods to the customer inventory location. The number of days that you specify in this field is used in combination with the planned delivery date to make sure that the entered number of durability days remain once the delivery reaches the customer destination. On the Minimum Remaining Days for Planning field, enter the number of days ahead of the expiration date of the specific product that is used for inventory part planning purposes. Planning method includes all quantities that have an expiration date that is later than today (i.e., the system date) plus the minimum remaining days for planning. The minimum remaining days for planning for a specific part will be considered when reservations are performed at various places with availability checks.
• Intrastat: Enter values in the Country Of Origin, Customs Stat No, and Intrastat Conv Factor fields by using the List of Values, or by entering the appropriate short code in the respective field.
• Manufacturer information: Enter the manufacturer ID by using the List of Values or by entering the appropriate short code in the Manufacturer ID field. Enter the manufacturer part ID by using the List of Values or by entering the appropriate short code in the Manufacturer Part ID field.
• Material requisition: Select Inventory Order or Purchase Order in the Default Mtr Req Supply field. This will be the default supply code when a material requisition is entered.
• Dynamic Order Processing (DOP): Select the requested value in the DOP Connection field, if applicable. This applies to sales parts only.
• Service management: Enter the NURM code. This applies to Service Management only.
• Miscellaneous information: If you have a contact person with whom the supplier can approach regarding technical matters, enter a technical coordinator. The technical coordinator can be entered manually or by using the List of Values.

3. Save your entry.