Manually Match

Explanation

Use this activity to manually match incoming self-billing invoice lines to the customer order deliveries in the system. This may be useful when automatic matching fails, for example, due to missing information. If there are any additional costs, you have to perform manual matching for those lines. You can match an incoming self-billing invoice line to only one delivery. 

Prerequisites

• The status of the incoming self-billing invoice line can be either Received, Changed, or Unmatched.
• Information on the incoming self-billing invoice must be complete.
• If delivery confirmation is used, only delivery-confirmed customer order lines will be available for matching. If delivery confirmation is not used, partially delivered and delivered lines will be available.
• If you want to match a delivery which has been matched before, there must be a remaining quantity to match remaining. 
• Self-billing must have been enabled on the customer order line.
• The customer order line must not be invoice blocked.

System Effects

If the Close Delivery check box was selected, the delivery line will not be available for further matching against incoming self-billing invoice lines or adding to customer self-billing invoices. 
If the check box was not selected, the delivery will remain available for matching to other incoming self-billing invoice lines. You cannot clear the Close Delivery check box if the value in the Quantity to Match field of the Match Self-Billing Line and Delivery dialog box is not zero.

If you matched, but with deviations between the header quantity or price (the customer reported values from the incoming self-billing line) and the quantity or price in the table (the customer order deliveries available for matching), you will be able to view these deviations in the Self-Billed Customer Order Line with Deviations window after the customer order invoice has been created.

A customer self billing invoice will be created with the matched lines, and the match type will be set to Manual Match.

Window

Incoming Self-Billing Invoice

Related Window Descriptions

Incoming Self-Billing Invoice
Incoming Self-Billing Invoice/Lines

Procedure

1. Open the Incoming Self-Billing Invoice window and find the message containing the lines that you want to match.
2. If required, update the message according to any feedback or information recently received from the customer.
3. Select a line from the Lines tab, right-click and then click Manual Matching.
4. The Match Self-Billing Line and Delivery dialog box opens. The header section of the dialog box will show the information sent by the customer. The table section displays the deliveries that are available for matching in the system.
5. You must always perform a one-to-one match between the incoming self-billing invoice line and delivery. Select the Match check box for any one of the delivery lines in the table section. The following may be considered:
   • Compare the delivery note number, reference ID, and customer PO number on the header and table sections.
   • Compare the approval date on the header with the confirmed date or delivery date on the table.
   • Match values in the Invoiced Qty and Invoiced Part Price fields of the header with the values in the Qty. to Match and Part Price fields respectively in the table.
   • If there are additional costs on the selected line, try to find a delivery line that includes these charges. If you are unable to do so, you should match the line to the correct delivery and consider adding charges to it later (Refer to the Add Sales Charges/Land Costs activity.)
   • You will be matching the price including any discounts, against the delivery lines calculated net price.
   • Check the Price Information field for information about the price in the message. For example, the customer can send information about why the contract price was not used.
6. The Close Delivery check box will be selected by default. Clear this check box if you want the delivery to be made available for further matching or adding. (You can clear this check box only when there is a quantity to match  remaining after the delivery has been matched with the invoiced quantity on the incoming self-billing invoice line).
7. Click OK to save and close the dialog box.