Create prepayment-based Invoice

Explanation

This activity is used to create an invoice for a prepayment made by a customer. Prepayment-based invoices are used to offset prepayments made for customer orders against the final invoices.

Prerequisites

In order to perform this activity, a prepayment connected to a customer order must exist.

System Effects

Value System Effect
If Create is clicked An invoice of the status Preliminary will be created.
If Create, Print and Off-set is clicked The prepayment-based invoice will be created, printed and posted. At the same time, the invoice amount will be automatically offset with the customer payment on account.

If the order is associated with a project, the ID of the project is posted to the prepayment-based invoice. The ID will also be displayed in the Project ID field of the Customer Invoice/General tab.

The status of the invoice will be PaidPosted. The postings for the invoice will be based on the code string defined for the posting types M192, Taxable Future Sales, IP2, and Customer Claims.

If any currency profit or loss has occurred due to the currency of the prepayment-based invoice being different from that of the prepayment, that profit or loss will be posted based on the code string defined for PP12, Currency Loss/PP13, Currency Profit.

Note: The invoice fee will not be considered when creating a Prepayment-based Invoice.

Window

Handle Prepayment-Based Invoice

Related Window Descriptions

Handle prepayment-based Invoice
Create prepayment-based Invoice

Procedure

  1. Open the Handle Prepayment-Based Invoice window and query for the customer order for which you want to create a prepayment-based invoice.
  2. Open the Connected Payments tab window and select the prepayment for which you want to create the prepayment-based invoice.
  3. Right-click and click Create Invoice to open the Create Prepayment-Based Invoice dialog box.
  4. Do any necessary modifications to the invoice to be created if necessary.
  5. Click Create, Print and Off-set if you want to create the prepayment invoice post it and offset the invoice amount against the customer payment on account at the same time. Click Create if you only want to create a prepayment-based invoice of the status Preliminary.