Check External Customer Invoices on File

Explanation

Use this activity to validate (check) the external customer invoices related to an external load identity. The invoices are checked with respect to code string, rules, and user data in IFS/Accounting Rules, and also with respect to external customer invoice parameters.

Invoices that do not pass the Check step are marked with an error code. If all invoices pass the Check step without errors then:

• The external load is given the status Checked.
• All external customer invoices related to the load identity get the status Checked.

If any of the external customer invoices do not pass the Check step, then the following applies:

• The external load gets the status PartlyChecked.
• An external customer invoice that has passed the Check step gets the status Created.
• An external customer invoice that did not pass the Check step gets the status Loaded.  These invoices will also have error text that defines the error that occurred.

Prerequisites

Before performing the Check step, the following must have been completed:

• The file with the external customer invoices must have been loaded.

System Effects

As a result of the activity, a message will be displayed stating whether errors were discovered or not. The external customer invoices that have errors will get an Error Text (it can be viewed in the External Customer Invoice Load Information window in IFS/Invoice), and the status Loaded.
If no errors were found, i.e., all external customer invoices were considered correct, then the external data can be used to create customer invoices in the invoice module.

Window

External Customer Invoice Load Information

Related Window Descriptions

External Customer Invoice Load Information

Procedure

To perform the Check step of external customer invoices:

1. Open the External Customer Invoice Load Information window in IFS/Invoice.
2. Find the load identities to be checked using either Populate or Query.
3. Right-click on a specific line and then click Check Invoices.
4. Confirm message. Click OK.