Release Email Notifications

Explanation

This activity is used to send email notifications manually. Note that the status of the notification setting will automatically change to Completed when notifications are manually executed.

Prerequisites

In order to perform this activity;

• The incident notification setting already registered for the employee should be valid and the notification type should be set to Manually. Also, the status of the notification setting should be To be Alerted.
• In order to send automatic notifications to persons on the distribution list, the relevant event should be enabled in the Event Actions window by the application owner. If different notifications are required to be sent according to the type of actions performed for an incident report, specific values should be added in the Condition for performing this action section in the New Event Action window. These specific values (conditions) correspond to the specific actions related to incidents as detailed below:
  
  NEW_INCIDENT – when a new incident is created.
  MODIFY_INCIDENT – when incident general information is modified.
  NOTIFY – when a person is notified by right-clicking him or her and selecting Notify in the Distribution List tab.
  NEW_INJURED – when a new person is added to the Personnel Injuries and Illness tab.
  ADDED_TO_DL – when a person is added to the Distribution List tab and the notification type is Automatic.
  MODIFY_INJURED – when an employee ID is set for an injured person.
  MARK_INVALID – when a record is marked as Invalid, the Notification Type is Automatic and the State is Completed.

System Effects

As a result of this activity;

• An email will be sent to the person registered as the notification recipient.
• The status of the notification setting will change to Completed.

Window

Incident/Distribution List
Incident Distribution Lists

Related Window Descriptions

Incident/Distribution List
Incident Distribution Lists

Procedure

To send email notifications using the Incident/Distribution List tab;

1. Open the Incident window.
2. Search or populate to find the required incident report.
3. Go to the Distribution List tab. All the persons to receive notifications regarding the incident will be listed.
4. Select a notification recipient with notification type Manually.
5. Right-click and click Notify.

To release email notifications using the Incident Distribution Lists (overview) window;

1. Open the Incident Distribution Lists window.
2. Search or populate to find the required notifications. You can select notifications linked to multiple incident reports etc.
3. Select the incident notification which has notification type Manually.
4. Right-click and click Notify.