Register Personnel Data

Explanation

This activity is used to register the personal details of employees injured in the incident.

Prerequisites

In order to perform this activity:

• Persons are required to be defined in the Person window if you want to register details for internal persons.
• Basic data for incident reporting such as incident types etc. are required to be already defined in the Incident Basic Data window.

System Effects

There are no system effects.

Window

Incident

Related Window Descriptions

Incident

Procedure

1. Open the Incident window. Ensure that the required incident case is selected in the header.
2. Go to the Incident/Personnel Injuries and Illness tab.
3. If some persons are already registered, check if their status is Confirmed. If not, select records and right-click and click Confirm in order to make confirmation of the identity of people injured in the incident.
4. Create a new record in order to add people to the list.
5. Select the External check box if you want to enter details of a person who is not already registered in the system or is not in the company.
6. In the Person ID field, specify the ID of a person in company who you want to register. You can use the list of values. All employee data -  the person's name, company in which the employee has the master employment, the position assignment, address information etc.- is fetched automatically from employee files and will show in the respective fields.
7. If required, especially for an external person, enter the date of birth, gender and address information in the respective fields.
8. In the Company ID field, enter the company to which this external person should be registered.
9. Save the information. Note that the identifier for the external person will be automatically created by the system. This unique identifier will show in the Person ID field. Such identifier, created for the external person, will not be connected to person ID's saved in the Person window.
10. If required, you can enter additional information in the Pre-Incident, Substances Involved and Remark fields.
11. If the incident made the affected person unconscious, select the Loss of Consciousness check box.
12. If required, enter information on restrictions in working time for the affected person in the Workdays Lost and Workdays Restricted fields.
13. You can specify details on worked hours on the incident date in the relevant fields, if required.
14. Save the information.
15. Select the record and right-click and click Confirm in order to make confirmation of the person identity.
16. Repeat the steps in order to enter details of more persons.