Define Reported Balance Security

Explanation

This activity is used to define security rules for the reporting part of the Group Consolidation process. Security rules determine which users are allowed to report balances, enter adjustment journals, and view reported balances and entered adjustment journals.

Prerequisites

In order to perform this activity:

• A master company (i.e. a company with the Master Company check box selected in the Company/General tab) should exist.
• If you want to define security rules at a detailed level, the required reporting entities and reporting transaction types should have been defined.

System Effects

As a result of this activity, security rules controlling which users are allowed to carry out what operations will be available for the reporting part of the Group Consolidation process.

Window

Consolidation Security

Related Window Descriptions

Consolidation Security
Reported Balance Security

Procedure

To define reported balance security:

1. Open the Consolidation Security window.
2. Create a new record in the Reported Balance Security tab.
3. In the User ID field, enter the user ID for which the rule should be valid. The List of Values can be used to select the relevant user. If the rule should be valid for all users, a single % sign should be entered.
4. In the Reporting Entity field, enter the ID of the reporting entity for which the rule should be valid. The List of Values can be used to select the relevant reporting entity. If the rule should be valid for all reporting entities, a single % sign should be entered.
5. In the Reporting Transaction Type field, enter the ID of the reporting transaction type for which the rule should be valid. The List of Values can be used to select the relevant reporting transaction type. If the rule should be valid for all transaction types, a single % sign should be entered.
6. Select the Report/Enter check box if the user should be allowed to report balances and enter adjustment journals for the selected combination of reporting entity and reporting transaction type.
7. Select the Approve check box if the user should be allowed to approve reported balances and adjustment journals entered for the selected combination of reporting entity and reporting transaction type.
8. Select the View Reported Balance check box if the user should be allowed to view reported balances and adjustment journals entered for the selected combination of reporting entity and reporting transaction type.
9. Repeat steps 2-8 to enter all the required reporting security rules.
10. Save the information.