Specify Accounting Structure

Explanation

Use this activity to specify an accounting structure. The structure is used for a hierarchical summation of balances in queries and reports. The structure is based on one of the code parts B-J.

Prerequisites

Before the structure can be specified, the following must have been completed:

• The code part values that are to be used in the structure must have been entered. The code part values are entered in Code Part Values in IFS/Accounting Rules.

System Effects

As a result of this activity, the structure can be used in query windows in IFS/General Ledger. The structure can also be used as a selection criteria in IFS/Report Generator and in IFS/Periodical Cost Allocation.

Window

Accounting Structure

Related Window Descriptions

Accounting Structure

Procedure

1. Open Accounting Structure.
2. Use the New function and enter the Structure ID, Description, Code Part and Code Part Name.
3. Click Save.
4. Right click and click New Structure Node to create a new node for the structure and enter the Node id and Node Description.
5. Right click and click Change Parent Node to change the parent node.
6. Right click and click Create New Top Node if you want to create a new node for the top level. Note: Once the top level node has been created it cannot be deleted.
7. Right click and click Set Level ID and Description. The level Id is automatically defined sequentially for the subsequent levels but you can change the description and id type as required.
8. Drag a code part value(s) from Not Used Code Part Values folder to the node(s) linked to a level as required. Alternatively, right-click and then click Multi Insert to open the Insert Values window and select the code part values to be inserted. (Similarly, you can right-click and click Multi Remove to remove existing code part values)
9. Right click to change the Structure Status. You can select any one of the following options i.e. Set Status to Active to activate the structure, Set Status In Progress if it is in progress or select Set Status Obsolete if the structure is no longer in use.
   Note: By default the structure status that appears is In Progress.