Enter Supplier Address Info
Explanation
Use this activity to define one or more addresses for an existing supplier.
For each
address, you can enter what type of address it is. The address types in the
system are the following: delivery, document, visit, and pay. The default setting
is that the address entered is valid for all address types. If you do not want the same address for,
e.g., the address type Visit, you can clear the Visit check box. The
payment address type will be used on supplier payment documents, supplier checks,
and supplier bills of exchange.
It is also possible to
enter more than one address for an address type, but you can only select one of them as a
default.
The Supplier's Own Address field is used when using EDI. The address ID used
at supplier can be entered, and will be used as a reference between our address
and the supplier address when exchanging address information. When EDI messages
are sent, this field becomes part of the message.
You can enter an alternative
supplier name if you want to use a name other than what is displayed in the
header of the
Supplier window. This
address specific name will
be printed in documents (like purchase orders, debit/credit notes, outgoing
supplier invoices, payment advices, checks, statement of accounts etc.) when the
address is used.
Communication methods entered for specific addresses are summarized in the
Comm.
Method (Communication Method) tab.
The
Address tab and the
General Address Info
tab must
be completed before a supplier can be successfully used in a purchase order.
Prerequisites
- To enter an address for a supplier, you first must enter the
general information for the supplier, i.e., supplier ID and name, default
language, and country.
System Effects
- Address information for the supplier is entered.
- An alternative
supplier name is printed in business
documents and shown on items created for this address.
Window
Supplier
Related Window Descriptions
Supplier, Supplier/Address,
Supplier/Address/General
Address Info,
Supplier/Address/Document
Tax Information
Procedure
- Open the
Supplier
window.
- Query or populate for the supplier to which you will enter an address.
- Click the
Address
tab.
- To create a new address ID for this supplier, create a new record in the
Address Identity field, and then enter a maximum of
fifty alphanumeric characters.
- To copy general information about this supplier to a new supplier,
right-click the header of the window and then click Copy Supplier.
- To edit an existing address ID, click the ID from the Address Identity
list.
- If the supplier is using EDI communication, you can enter the address ID
used at the supplier in the Supplier's Own Address ID field. When EDI
messages are sent, this field becomes part of the message.
- Enter an alternative name for the supplier for this particular address identity if the general name in the
header of the Supplier window is not applicable
for this address.
- On the
General Address Info
tab, verify that the country
displayed in the Country field is appropriate for the address to be entered
or edited.
- Enter the address
information for this address ID. To edit or add information to the Address
field, click the Edit Address icon
to the right of the Address field (or right-click in the Address
field and then click Edit). This will display the
Address
edit window. Enter
the address in the address edit fields and then click OK.
- Enter the address types that correspond to this address in the Address
Type fields. The system types are
Delivery, Document, Visit and Pay. You can add new address types by creating new records.
- In the Default fields, select the address types that should use this
address as their default. (You can specify an address type that also uses
another address, but only one of those addresses can be the default for the
address type.)
- In the Name and Comm Method fields, enter the contact names and
communication methods for this address.
- You can specify a validity period for the address and the contacts by entering valid from
and/or valid to information in the appropriate Valid From and Valid To
fields.
- Save the record.