Enter Supplier Invoice Posting Control Information
Explanation
The Enter Supplier Invoice Posting Control activity is used for entering posting
control information related to the entry of supplier invoicing transactions.
The following Posting Types and Control Types are used in the Supplier Invoicing
process. The information can be used as a guideline when setting up the posting control in
a company at system start up. For further information on Posting Control in Financials,
see the process Set up Financial Basics.
Existing Posting Types in Supplier Invoicing
Posting Type |
Description |
Requires Ledger Account |
IP1 |
Supplier Debts, Invoice |
Yes |
IP3 |
VAT Received, Invoice |
No |
IP5 |
Preliminary Cost |
Yes |
IP9 |
VAT Received, Calculated |
No |
IP10 |
VAT Disbursed, Calculated |
No |
Available Control Types
Control Type |
Description |
Data Controlled by |
AC1 |
Fixed Value |
IFS Accounting Rules |
AC2 |
Pre-posting |
IFS Accounting Rules |
AC4 |
Country Code |
IFS Accounting Rules |
AC5 |
User Group |
IFS Accounting Rules |
AC7 |
Tax Code |
IFS Accounting Rules |
AC21 |
Voucher Type |
IFS Accounting Rules |
IC1 |
Supplier Group |
IFS Invoice |
IC4 |
Payment Terms |
IFS Invoice |
IC5 |
Preliminary Code |
IFS Invoice |
IC6 |
Authorizer |
IFS Invoice |
Allowed Combinations of Posting Type - Control Type
Posting Type |
Description |
AC 1 |
AC 2 |
AC 4 |
AC 5 |
AC 7 |
AC
21 |
IC 1 |
IC 2 |
IC 4 |
IC 5 |
IC 6 |
IP1 |
Supplier Debts, Invoice |
X |
X |
X |
X |
|
X |
X |
|
X |
|
|
IP3 |
VAT Received, Invoice |
X |
X |
X |
X |
X |
|
X |
|
X |
|
|
IP5 |
Preliminary Cost |
X |
X |
X |
X |
|
|
X |
|
|
X |
X |
IP9 |
VAT Received, Calculated |
X |
X |
X |
|
X |
|
|
|
|
|
|
IP10 |
VAT Disbursed, Calculated |
X |
X |
X |
|
X |
|
|
|
|
|
|
IP26 |
Tax Currency Loss |
X |
X |
|
X |
X |
|
|
|
|
|
|
IP27 |
Tax Currency Profit |
X |
X |
|
X |
X |
|
|
|
|
|
|
Note: Control Type AC2, Pre-posting, is not available for Code part A.
Connection between Posting Types and System
Event
- IP1 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, the
suppliers ledger account will be posted automatically due to this posting type. It
also occurs in: Payment/Supplier Payments. When paying the supplier invoice, the debt will
be offset.
Debit or credit posting: Supplier debts are normally posted as credits, if it is not a
credit invoice, then the debt is reduced on the debit side. When paying the invoice, the
posting is on the reverse side.
- IP3 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this
posting type will be used in order to post the VAT correctly
Debit or credit posting: Normally a debit posting, when it is a debit invoice.
- IP5 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be
used in order to post the so far unknown cost. This posting type will be used again in
Manual Supplier Invoice and Final Entry, when doing the final entry and
specifying the real cost. Second time it will be posted on the reverse side in order to
balance the preliminary cost.
Debit or credit posting: Normally a debit posting in the preliminary entry and a credit
in the final entry, when it is a debit invoice.
- IP10 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP9.
When VAT is not going to create a balance, for instance when purchasing from within EEC,
but only in order to be reported, VAT is calculated for and posted once on the credit
side, as is the case here for debit invoices, and once on the debit side (IP9). The reason
is thus only for reporting purposes.
Debit or credit posting: Credit posting when it is a debit invoice.
Business Events in Invoice
Supplier Preliminary and Direct Invoice Entry
- IP1 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, the
suppliers ledger account will be posted automatically due to this posting type
Debit or credit posting: Supplier debts are normally posted as credits, if it is not a
credit invoice, then the debt is reduced on the debit side.
- IP3 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this
posting type will be used in order to post the VAT correctly
Debit or credit posting: Normally a debit posting, when it is a debit invoice.
- IP5 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be
used in order to post the so far unknown cost. This posting type will be used again in
Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when doing the final entry and
specifying the real cost. Second time it will be posted on the reverse side in order to
balance the preliminary cost.
Debit or credit posting: Normally a debit posting in the preliminary entry and a credit
in the final entry, when it is a debit invoice.
- IP9 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP10.
When VAT is not going to create a balance, for instance when purchasing from within EEC,
but only in order to be reported, VAT is calculated for and posted once on the debit side,
as is the case here for debit invoices, and once on the credit side (IP10). The reason is
thus only for reporting purposes.
Debit or credit posting: Debit posting when it is a debit invoice.
- IP10 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP9.
When VAT is not going to create a balance, for instance when purchasing from within EEC,
but only in order to be reported, VAT is calculated for and posted once on the credit
side, as is the case here for debit invoices, and once on the debit side (IP9). The reason
is thus only for reporting purposes.
Debit or credit posting: Credit posting when it is a debit invoice.
Supplier Final Invoice Entry
- IP5 Description of use: Preliminary Supplier
Invoice and
Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be
used in order to post the so far unknown cost. This posting type will be used again in
Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when doing the final entry and
specifying the real cost. Second time it will be posted on the reverse side in order to
balance the preliminary cost.
Debit or credit posting: Normally a credit posting in the final entry, when it is a
debit invoice.
- IP26 Description of use: Instant Invoice and
Customer Invoice. When the tax currency exchange rate is different from the invoice currency
exchange rate at the time of invoice entry, such that the net result is a currency loss, this posting type will define the correct
account to which the loss is posted. This is only applicable for tax codes with
the Invoice Entry or Final Posting
method where the actual tax transaction
is created at the time of invoicing.
- IP27 Description of use: Instant Invoice and
Customer Invoice. When the tax currency
exchange rate is different from the invoice currency exchange rate at the time of
invoice entry, such that the net result is a currency gain, this posting
type will define the correct account to which the gain is posted.
This is only applicable for tax codes with
the Invoice Entry or Final Posting
method where the actual tax transaction
is created at the time of invoicing.
Prerequisites
This activity requires that a company has been created and that the chart of accounts
has been defined.
System Effects
As a result of this activity:
- If the supplier invoice posting control is set up in a proper way, manual
supplier invoices can now be posted. This creates
a voucher belonging to function group I or J (Supplier Invoices).
Window
Posting Control
Related Window Descriptions
Posting Control
Posting Control Details
Procedure
How to enter Posting control Information is explained in the process Define
Financial Basics, Set up Basic Data Accounting Rules, the Modify Rules section.