Enter Cash Box Posting Control Information

Explanation

The Enter Cash Box Posting Control activity is used to enter posting control information related to the entry of cash box transactions.

The following posting types and control types are used in the cash box process. The information can be used as a guideline when setting up the posting control in a company at system start-up. For further information on Posting Control in Financials, see the process Set-up Financial Basics.

Existing Posting Types in Cash Box.

Available Control Types

Allowed Combinations of Posting Type – Control Type

Note: Control type AC2, Pre-posting, is not available for code part A.

Connection between Posting Types and System Event

• PP1 Description of use: Supplier Payment, Create Payments. This posting type is thus used for both customer and supplier cash transactions. This posting type is used in order to allocate the right cash account to payment transactions.
  
  Debit or credit posting: It will be a debit posting if it is a customer payment, and a credit posting for suppliers.
   
• PP2 Description of use: Supplier Payment. This posting type helps allocate the proper account for discounts that are received when paying the supplier.
  
  Debit or credit posting: Since it reduces the amount to pay, it will be a credit posting.
   
• PP3 Description of use: Customer Payment. This posting type allocates the proper account for disbursed discount, when receiving a customer payment.
  
  Debit or credit posting: Since it reduces the amount received, it will be a debit posting.
   
• PP4 Description of use: Supplier Payment, create payment and Customer Payment. When some kind of fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.
  
  Debit or credit posting: It will be posted as a cost on the debit side for both customer and supplier payments.
   
• PP5 Description of use: Supplier Payment, Supplier Payments and create payment. In all mentioned cases it is possible to receive a discount. In some countries, the VAT amount must be reduced correspondingly. This posting type gives the correct account for that.
  
  Debit or credit posting: Since VAT originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.
   
• PP6 Description of use: Customer Payment. In case the customer is given discount and the VAT is supposed to be reduced accordingly, this posting type will ensure the proper account.
  
  Debit or credit posting: Since VAT for customer invoices is normally posted as credit, this reduction must be made as a debit-
   
• PP7 Description of use: Supplier Payment. When paying the supplier unspecified items or in advance, that payment on account will be posted according to this posting type.
  
  Debit or credit posting: The debt is reduced affectedly such that an asset is created. These payments are posted as debits.
   
• PP8 Description of use: Customer Payment. When the customer pays unspecified items or in advance, that payment on account will be posted according to this posting type.
  
  Debit or credit posting: The claim is reduced affectedly such that a debt is almost created. These payments are posted as credits.

• PP9 Description of use: Supplier Payment. When paying an unspecified supplier and unspecified invoice, the amount will be posted according to this posting type. It is similar to payment on account since it is added to the payment proposal or the manual payment.
  
  Debit or credit posting: Normally a debit posting.
   
• PP10 Description of use: Customer Payment. When receiving an unspecified payment, it means that both customer and invoice ID is unknown, and this posting type will post it to the proper account.
  
  Debit or credit posting: It depends on the remaining amount.
   
• PP11 Description of use: Supplier Payments and Customer Payments. If there is an outstanding amount after having ticked off all customer or supplier payments, the rest can be posted according to this posting type.
  
  Debit or credit posting: It depends on the remaining amount.
   
• PP12 Description of use: Supplier Payment and Customer Payment. When the currency exchange rate is different compared to the rate at the time the invoice is entered, this posting type sets the proper account for it such that the net result is a currency loss.
  
  Debit or credit posting: The loss is treated on the debit side.
   
• PP13 Description of use: Supplier Payment and Customer Payment. When the currency exchange rate is different compared to the rate at the time the invoice is entered, this posting type sets the proper account for it such that the net result is a currency gain.
  
  Debit or credit posting: The gain is posted on the credit side.
   
• PP16 Description of use: Cash Box, Supplier Payment. When part of a supplier invoice is written off, the write-off amount is posted according to this posting type.
  
  Debit or Credit posting: The write-off is posted on the credit side.
   
• PP17 Description of use: Cash Box, Customer Payment, Customer Payment. When part of a customer invoice is written off, the write-off amount is posted according to this posting type.
  
  Debit or Credit posting: The write-off is posted on the debit side.
   
• PP18 Description of use: Supplier Payment. When the VAT method in Enterprise/Company is set on Payment, VAT will only be posted preliminarily when doing the preliminary or direct invoice entry. At the time of payment, the preliminary posting will be reversed and this posting type will allocate the proper account for VAT.
  
  Debit or credit posting: Normal supplier invoices are debited.
   
• PP19 Description of use: Customer Payment. When the VAT method in Enterprise/Company is set on Payment, VAT will only be posted preliminarily when doing the invoice entry. At the time of payment, the preliminary posting will be reversed and this posting type will allocate the proper account for VAT.
  
  Debit or credit posting: Normal customer invoices are credited.
   
• PP33 Description of use: In all supplier payment activities where you can write-off parts of invoices, the write-off amount is separately posted. In some countries, the VAT amount must be reduced correspondingly. This posting type gives the correct account for that.
  
  Debit or credit posting: Since VAT was originally posted on the debit side for supplier invoices, it will be reduced as a credit posting.
   
• PP34 Description of use: In all customer payment activities where you can write-off parts of invoices, the write-off amount is separately posted. In some countries, the VAT amount must be reduced correspondingly. This posting type gives the correct account for that.
  
  Debit or credit posting: Since VAT was originally posted on the credit side for customer invoices, it will be reduced as a debit posting.
   
• PP42 Description of use: Cash Box, Customer Payment and Customer Payments. When a payment of a customer invoice attached to a deduction group is created, the deduction amount for each deduction rule is posted according to this posting type.
  
  Debit or Credit posting: The deduction is posted on the debit side.
   
• PP43 Description of use: In all customer payment activities where you create a payment of a customer invoice attached to a deduction group, the deduction amount is separately posted. In some countries, the TAX amount must be reduced correspondingly. This posting type gives the correct account for that.
  
  Debit or credit posting: Since TAX originally was posted on the credit side for customer invoices, it will be reduced as a debit posting.
   
• PP44 Description of use: Cash Box, Direct Cash Payment. When a transaction with tax direction Received is posted, the TAX account will be affected automatically due to this posting type.
  
  Debit or credit posting: Normally a debit posting.
   
• PP45 Description of use: Cash Box, Direct Cash Payment. When a transaction with tax direction Disbursed is posted, the TAX account will be affected automatically due to this posting type.
  
  Debit or credit posting: Normally a credit posting.
   
• PP46 Description of use: Cash Box, Direct Cash Payment. When a transaction with tax direction Received and a tax code set up as tax type Calculated is posted the TAX account will be affected automatically due to this posting type. PP47 is used to counter-post this posting type.
  
  Debit or credit posting: Normally a debit posting.
   
• PP47 Description of use: Cash Box, Direct Cash Payment. When a transaction with tax direction "Received" and a tax code set up as tax type Calculated is posted, the TAX account will be affected automatically due to this posting type. This posting type counter-posts PP46.
  
  Debit or credit posting: Normally a credit posting.  
• PP77 Description of use: Cash Box, Cash Transfer Interim Posting. For a cash transfer transaction with Interim Posting cash transfer method an interim posting is created instead of a cash transaction for the counter cash account. This posting type counter-posts the PP1 posting in the voucher which is created when the cash box is approved. The account of the interim posting is balanced with the interim posting which is created when another Cash Box or a Mixed Payment for the counter cash is approved.
  
  Debit or credit posting: For an incoming cash transfer a credit interim posting will be created, for an outgoing cash transfer a debit interim posting will be created.

Prerequisites

This activity requires that a company has been created and that the chart of accounts has been defined.

System Effects

Not ready

Window

Posting Control

Related Window Descriptions

Posting Control

Posting Control Details

Procedure

How posting control information is entered is explained in the process Define Financial Basics, in Set up Basic Data Accounting Rules, under the Modify Rules section.