Select Balance Information Via Structure

Explanation

Use this activity to select balance information in the general ledger via a query and reporting structure.

Prerequisites

Before balances can be selected, the following must have been completed:

• The authority rules for making queries must have been specified. This is done via the Authority folder in IFS/General Ledger.
• The query and reporting structure must have been specified in Structures in IFS/General Ledger.

System Effects

As a result of this activity, the user can use the Zoom-in function to define how the balances are to be displayed on screen.

Window

GL Structure Balance Analysis

Related Window Descriptions

GL Structure Balance Analysis

Procedure

Use the following procedure to select and display balance information:

1. Open GL Structure Balance Analysis.
2. By using the Query function, find one or more structures for which to retrieve information. (The cursor must be placed in the upper part of the window.) All information on the structure's highest level is displayed per project in the Structure Query tab. The total is displayed on the last row in the tab. The remaining structures meeting the search criteria are displayed in the Structure ID field. Click the Zoom-in button and check Period in the dialog box. The accounting periods involved are displayed. You can check several boxes in the Zoom-in dialog box to display information in another way.
3. Click in some of the fields in the Structure Query tab. Use Query to retrieve information on a certain level or node in a structure. When performing this query, you can specify a budget version for comparing budget and project balances. Use the Zoom-in button to display the information in another way.
4. You can select one or more rows, then select the Voucher Information operation (via the right mouse button). All the voucher rows that created the balances are displayed in this window.