Print General Ledger Report

Explanation

This activity is used to print the General Ledger Report. The report is a list of the accounts that contain financial transactions for a period interval or a date interval.  The information is printed according to the selection that is specified by the user. The opening balance and closing balance, for all transactions within the selected period interval, are shown individually for each of the selected accounts. If date interval is specified, it is not possible to view the opening balances of the accounts.

Prerequisites

Before the report can be ordered, the following must have been completed:

• The authority to make selections from the general ledger must have been entered in the Authority folder in IFS/General Ledger.

System Effects

As a result of this activity, the report is printed either on paper or to the screen display.

Window

General Ledger Report

Related Window Descriptions

General Ledger Report

Procedure

1. Open the General Ledger Report window.
2. Specify the company to which the printout applies. Click List to select and change the company name from the List of Values, if necessary.
   Specify if the selection is to be based on period or date.
3. Specify a period or date interval for the report.
4. Specify the account to/from which the printout is to apply.
5. Select the Print Separate Total Amounts for Debit, Credit and Period 0 check box to view credit and debit amounts and to display opening balances from period 0 separately. If the check box is not selected the balance amounts will be displayed on the report. Opening Balance shows the opening balance for each displayed period (i.e. if the selection of the time period is based on periods).
6. Generate printing by clicking Print. Click Preview to view the report on screen. The report layout appears in the Preview window. The report can then be printed by clicking Print.
    

Note: You can also order and print the report via Info Services/Order Reports. If the accounting period specified has the status Finally Closed, the report will include the statuses of the opening period of the accounting year as well as the status of the accounting period specified.