Request Payment

Explanation

Use this activity to enter a request for an advance payment. If IFS/Travel Expense is installed, the transaction can be linked to an Expense ID.

Prerequisites

N/A

System Effects

When a request for an advance payment has been entered, your supervisor can authorize it.

Window

Employee Payments

Related Window Descriptions

Employee Payments

Procedure

1. Select New to enter a request for an advance payment.
2. Use the List of Values if you want to connect the transaction to an Expense ID.
3. Enter your employee number
4. Default Currency Code is the payment currency for the company. If you want to change it, enter a new code or use the List of Values. The Payment Currency and the currency rate used between Payment Currency and Accounting Currency are cached for performance reasons. This means that these should only be changed when no users are online, alternatively the users have to log off and then log on again after it has been changed.
5. Enter the amount of the advance in the currency amount column. If the transaction is connected to an Expense ID, the default amount will be the difference between payments registered and total expenses on the expense sheet.
6. The default method will automatically appear. If not, use the List of Values or enter the payment method that should be used to pay the advance.
7. The account number is fetched from Employee.
8. Select Save.