Register Entertainment Expense Control

Explanation

Use this function to define how and when entertainment expense codes registered by the user in the Expense sheet should be transformed into expense codes that are calculated by the system. 

The window is designed to handle basic data set up in two different cases. 
1. Tax deductibility and VAT return of registered entertainment expenses are regulated to a maximum amount per guest. When the registered amount/guest exceeds the maximum allowed amount, separate rows are needed to handle amounts that are deductible/not deductible and the VAT return on those amounts. Example:

Exp. Code Seq. No Generated Exp. Code Control Parameter Parameter Value Tax Deductibility
MEAL 1 MEAL-DED Maximum amount per guest 90,00 Yes
MEAL 2 MEAL-NDED Maximum amount per guest 1000,00 No

2. Tax deductibility and VAT return of registered entertainment expenses are regulated as a percentage of the total registered amount. The total amount is split into separate rows to handle deductible/not deductible amounts as well as the VAT-return on those amounts. Example:

Exp. Code Seq. No Generated Exp. Code Control Parameter Parameter Value Tax Deductibility
MEAL 1 MEAL-DED Percentage to allocate 0,8000 Yes
MEAL 2 MEAL-NDED Percentage to allocate 0,2000 No

Prerequisites

Before you can enter information in Entertainment Expense Control, you have to have an Expense Rule containing Entertainment Expense Codes. 

System Effects

As a result of this entry, the system will be able to calculate registered entertainment expenses into i.e. taxable and non-taxable amounts. 

Window

Expense Rules

Related Window Descriptions

Expense Rules/Entertainment Expense Control

Procedure

  1. Select an Expense Rule in which you want to register an Entertainment Expense Control information.
  2. Select the Entertainment Expense Control tab in the Entertainment tab.
  3. Select New.
  4. Select the entertainment expense code that should be included in the calculation.
  5. Enter a sequence number. If the same entertainment expense code is entered several times, the sequence number defines the processing order for each row. 
  6. Select a control parameter, i.e. calculation principle, from the drop down list. 
  7. Enter a value i.e. percentage or amount depending on the chosen control parameter.
  8. Check the Tax Deductibility box if VAT should be calculated for the row.
  9. Save.