Register Employee Additional Pay

Explanation

This activity is used to register or change planned or current information about an employee's additional pay such as bonus and commissions. The information is necessary for follow-up and reviews. E.g. To get an overview of the complete compensation package for employees, jobs etc. during the recruitment and salary review processes.

The information is not aimed for the payroll system. 

Prerequisites

In order to perform this activity;

• Additional pay types are required to be defined in the Pay Type window.
• Pay type periods are required to be defined in the Additional Pay Type Period window.
• If IFS/Schedules and Rules module is installed in the system, wage classes and wage codes are required to be defined in the Wage Classes and Wage Codes windows. Otherwise, property values for Wage Class and Wage Code property codes are required to be created in the Property Field Definition window.

System Effects

There are no system effects.

Window

Employee Files/Compensation/Additional Pay

Related Window Descriptions

Employee Files/Compensation/Additional Pay

Procedure

1. Open the Employee Files window. Query or populate to find the required employee.
2. Go to the Compensation/Additional Pay tab and create a new record.
3. In the Additional Pay Type field, enter a value by using the list.
4. In the Pay Type Period field, enter a period by using the list.
5. The date range for the pay type period will show in the Start Date and End Date fields as specified in the Additional Pay Type Period window. You can modify the date range applicable to the employee provided that it is within the original period range.
6. You can link a wage class and a wage code to the additional pay information by entering values in the Wage Class and Wage Code fields. Note that these two fields are property codes defined in the Property Field Definition window. Note: If IFS/Schedules and Rules module is installed in the system, the wage classes and wage codes defined in that module can be used to enter values for these property codes.
7. Enter either the planned amount or the actual amount of additional pay in the relevant field.
8. Select the Transfer to Payroll check box if it should be possible to transfer the additional pay information to payroll.
9. Save the information.