Posting Types and System Events - IFS Human Resources

About Posting Control - General

This document is used to describe the financial effects of certain business events in IFS/Human Resources.

IFS/Project Reporting

Existing Posting Types

Allowed Combinations of Posting Types and Control Types

* The Invoice Origin (PRJC16) control type can be used to identify the project invoices originated from application for payment and it is used to control project invoice postings (PRJI1 and PRJI2). This will filter the invoice postings from sales contract application for payment as AFP and the rest as Non-AFP. This detailed control value should be defined in Posting Control Details for the PRJC16 line.

IFS/Project Reporting : Connections between Posting Types and System Events.

Posting Project Personal Costs

Personal costs are incurred on a project when Cost type transactions registered for employees are approved for cost accounting. Project cost transactions are approved for cost accounting by default when the transactions are registered in the Project Cost Registration/Personal tab or the Project Transactions window. You can also manually approve or remove approval of transactions.  

PRJC1 Description of use: This posting type is used to create the debit posting for project personal costs.

PRJC2 Description of use: This posting type creates the credit posting for project personal costs. This is the counter booking of the posting created by PRJC1.

Posting Project Non Personal Costs

Non personal costs are incurred on a project when Cost type transactions which are directly registered for a project activity (not employee specific) are approved for cost accounting. Project cost transactions are approved for cost accounting by default when the transactions are registered in the Project Cost Registration/Non Personal tab or the Project Transactions window. You can also manually approve or remove approval of transactions.

PRJC3 Description of use: This posting type is used to create the debit posting for project non personal costs.

PRJC4 Description of use: This posting type creates the credit posting for non personal costs. This is the counter booking of the posting created by PRJC3.

Posting Multi-Company Project Personal Costs

Multi-company personal costs are incurred on a project when cost type transactions are registered for employees. There are separate posting types for the employee company and linked company transactions.

PRJC5 Description of use: This posting type is used to create the debit posting for the project personal costs of the linked company.

PRJC6 Description of use: This posting type creates the credit posting for the project personal costs of the linked company. This is the counter booking of the posting created by PRJC5.

PRJC7 Description of use: This posting type is used to create the credit posting for the revenue earned from the project personal cost registration of the employee company.

PRJC8 Description of use:  This posting type creates the debit posting for the revenue earned from the project personal cost registration of the employee company. This is the counter booking of the posting created by PRJC7.

Posting Multi-Company Project Non Personal Costs

Multi-company non personal costs are incurred on a project when cost transactions are registered for a project activity (not employee specific). There are separate posting types for the employee company and linked company transactions.

PRJC9 Description of use: This posting type is used to create the debit posting for project non personal costs of the linked company.

PRJC10 Description of use: This posting type creates the credit posting for non personal costs of the linked company. This is the counter booking of the posting created by PRJC9.

PRJC11 Description of use: This posting type is used to create the credit posting for the revenue earned from the project non personal costs of the employee company.

PRJC12 Description of use: This posting type creates the debit posting for the revenue earned from the non personal costs of the employee company. This is the counter booking of the posting created by PRJC11.

Posting Project Invoice

PRJI1 Description of use: This posting type is used to create credit postings for project invoice lines when tax is included in the invoice line amount. The counter booking of this posting (debit posting) is included in the debit posting created by IP2 posting type.

PRJI2 Description of use: This posting type is used to create credit postings for project invoice lines when no VAT is applicable or when the tax percentage is zero. The counter booking of this posting (debit posting) is included in the debit posting created by IP2 posting type.

Posting Multi-Company Project Invoice

PRJI3 Description of use: This posting type is used to create credit postings for multi-company project invoice lines when tax is included in the invoice line amount. The counter booking of this posting (debit posting) is included in the debit posting created by IP2 posting type.

PRJI4 Description of use: This posting type is used to create credit postings for multi-company project invoice lines when no VAT is applicable or when the tax percentage is zero. The counter booking of this posting (debit posting) is included in the debit posting created by IP2 posting type.

Posting Work in Progress Project Costs

Work in progress vouchers are created and posted for project costs by executing the Create Work in Progress Accounting process. Work in progress accounting is used to create vouchers for transactions of Cost type as well as Time type.

PRJW1 Description of use: This posting type is used to create the debit posting when work in progress vouchers are created for project personal costs.

PRJW2 Description of use: This posting type is used to create the counter booking of the posting created by PRJW1. This is a credit posting.

PRJW3 Description of use: This posting type is used to create the debit posting when you create work in progress vouchers for non personal costs incurred on a project.

PRJW4 Description of use: This posting type is used to create the counter booking of the posting created by PRJW3. This is a credit posting.

PRJW5 Description of use: This posting type is used to create the debit posting when you create Work in Progress vouchers for time transactions created for a project.

PRJW6 Description of use: This posting type is used to create the counter booking of the posting created by PRJW5. This is a credit posting.

Posting Project Time Transactions

Postings are created for project transactions of Time type when the transactions are approved for cost accounting. Project time transactions are approved for cost accounting when the transactions are confirmed using the Project Time Registration or Time Registration windows. You can also manually approve or remove approval of transactions in the Project Transactions window. 

PRJT1 Description of use: This posting type is used to create the debit posting for project time transactions.

PRJT2 Description of use: This posting type is used to create the counter booking of the posting created by PRJT1. This is a credit posting.

Posting Project Labor Overhead

When a project transaction registered for an employee (not a contractor) is approved for cost accounting, the labor overhead amount calculated for the transaction is posted separately. Project time transactions are approved for cost accounting when the transactions are confirmed using the Project Time Registration or Time Registration windows. You can also manually approve or remove approval of transactions in the Project Transactions window. 

PRJT3 Description of use: This posting type is used to create the debit posting for the labor overhead amount in the project transaction.

PRJT4 Description of use: This posting type is used to create the counter booking of the posting created by PRJT3. This is a credit posting.

Posting Project Labor Multiple Overhead

When a project transaction registered for an employee (not a contractor) is approved for cost accounting, the multiple labor overhead amounts calculated for the transaction are posted separately.

PRJT5 Description of use: This posting type is used to create the debit posting for the multiple labor overhead amounts in the project transaction.

PRJT6 Description of use: This posting type is used to create the counter booking of the posting created by PRJT5. This is a credit posting.

Posting Multi-Company Project Time Transactions

There are separate postings created for multi-company project time transactions for the employee company transactions and the linked company transactions.

PRJT7 Description of use: This posting type is used to create the debit posting for the linked company project time transactions.

PRJT8 Description of use: This posting type is used to create the counter booking of the posting created by PRJT8. This is a credit posting.

PRJT9 Description of use: This posting type is used to create the credit posting for the revenue earned from the employee company project time transactions.

PRJT10 Description of use: This posting type is used to create the counter booking of the posting created by PRJT9. This is a debit posting.

Posting Contractor Project Time Reporting Transactions

Contractor project time reporting transactions are created when contractors report time for the project.

PRJT12 Description of use: This posting type is used to create the debit posting for the contractor project time reporting transactions.

PRJT13 Description of use: This posting type creates the credit posting for the external project time. This is the counter booking of the posting created by PRJT13.

PRJT14 Description of use: This posting type will be used to post final postings after the transaction is matched with an external supplier invoice.

IFS/Expense Administration

Existing Posting Types

Allowed Combinations of Posting Types and Control Types

IFS/Expense Administration : Connections between Posting Types and System Events.

Postings are generally created for travel expenses when they are authorized. Postings can also be manually created for a travel expense by using the Create Posting right click option in the Expense Sheet window.

TX1 Description of use: This posting type is used to create the debit posting for the travel expense amount after reducing any applicable tax. Postings are created when travel expenses are authorized.

TX2 Description of use: This posting type is used to create the debit posting for any tax amounts applicable to the travel expense amount. That is, the tax amounts reduced from the travel expense amount when the TX1 posting is created will be debited using this posting type. If more than one tax code is applicable, the tax amount will be split between the tax codes before creating postings.

TX3 Description of use: This posting type is used to create the credit posting for the total travel expense amount including tax. Therefore, this posting type creates the counter booking for all the debit postings created for a travel expense including tax.
Note: If IFS/Employee Payment module is not installed in the system, advance amounts can be entered on a travel expense. This posting type will not be used to credit any advance amount entered on travel expenses.

TX4 Description of use: This posting type is used to create the debit posting for the travel expense amount when the  travel expense is created for a project activity. Tax calculated for the travel expense amount is not included for this posting because tax is debited using the TX2 posting type.
Note: When travel expenses are linked to a project activity, this posting type is used to create the debit posting instead of TX1.

TX5 Description of use: This posting type is used to create the credit posting for an advance amount entered on a travel expense when IFS/Employee Payment module is not installed. 

TX6 Description of use: This posting type is used to create the debit posting for the travel expense amount when the  travel expense is created for a work order. Tax calculated for the travel expense amount is not included for this posting because tax is debited using the TX2 posting type.
Note: When work orders are linked to a project activity, this posting type is used to create the debit posting instead of TX1.

TX7 Description of use: This posting type is used to create the credit posting for all non-reimbursable expenses, including tax. Therefore, this posting type creates the counter booking for all the debit postings (Non-Reimbursable) created for a travel expense including tax.

TX8 Description of use: The difference which can occur due to rounding when posting expenses in foreign currency will be posted using the TX8.

IFS/Employee Payment

Existing Posting Types

Allowed Combinations of Posting Types and Control Types

IFS/Expense Administration : Connections between Posting Types and System Events.

Separate postings are created for employee payments when employees claim for a payment and when the employee is paid by the company. Payment claims of employees connected to travel expenses which are not yet paid by the company are posted when the Payment in Full process is executed. EP3 and EP4 posting types create debit and credit postings for employee payment claims. When the claimed amounts are paid by the company, that is, when the Acknowledge Payment Voucher process is executed, debit and credit postings are created using EP2 and EP4 posting types.

EP1 Description of use: This posting type is used to create the debit posting when employee advances are paid to employees.

EP2 Description of use: This posting type is used to create the credit posting of payments made to an employee from the company. Payments may be made directly from the travel expense or as an advance payment. The total payment amount is credited. 
Note: Employee advance payments are also credited using EP2 posting type. That is, EP2 posting includes the counter booking of the posting created by EP1.

EP3 Description of use: This posting type is used to create the debit posting when a payment for a travel expense is claimed by an employee. The posting is created when the Payment in Full process is executed for the payment claims connected to the travel expense.

EP4 Description of use: This posting type is used to create postings for employee payables. This posting type creates debit and credit postings depending on the transaction. That is, when an employee claims a payment for a travel expense,  this posting type is used to create the credit posting (counter booking of EP3 posting). When the employee is paid, this posting will be used to create the debit posting (counter booking of EP2 posting for the payment amount excluding advances).

EP5 Description of use: If an employee registers a payable expense in a different currency and is not paid right afterwards, the exchange rate might differ from when the expense was reported. If this results in a realized currency gain, this posting will transfer it to a specified account.

EP6 Description of use: If an employee registers a payable expense in a different currency and is not paid right afterwards, the exchange rate might differ from when the expense was reported. If this results in a realized currency loss, this posting will transfer it from a specified account.