Define External Payment Parameters per Payment Method
Explanation
Use this activity to create new external payment parameters for a specific
payment method and to select general matching parameters, e.g., if tolerances are to be
used when the payment is matched.
The external payment parameters has the settings to import the external file
and to process the external payment. You can only use the payment methods in the
external interface for payments for which you have created the external payment
parameters. The file import requires external payment parameters for a payment
method which is linked to a payment format with a file template. A payment
format without a file template can be used only to enter external payments
manually. For this purpose, the payment method must be connected to
payment
format of type Empty Format.
If message codes are predefined in the payment format, the message codes will
be copied to the message codes of the external payment parameters when the new
external payment parameters are saved. The same applies for the reason codes, that can be
predefined per message code in the payment format. Once the external payment parameters are
created for the payment method, more parameters can be subsequently added, such
as matching identifiers, segmentation criteria,
company identifiers
and tolerances for write-off.
You can also modify the message codes, e.g. to specify the account or pseudo
code that can
used for a direct cash payment.
Prerequisites
In order to perform this activity,
- The payment method must be predefined in the
Payment Methods window.
- The payment format of the entered payment method must be connected to a
file template.
- The payment format should be of type Empty Format if the payment
format is not connected to a file template.
System Effects
As a result of this activity,
- The message codes of the payment format are copied to the
External Payment Parameters/Message Codes
tab, if
message codes are connected to the payment format.
- The reason
codes connected to the message code of the payment format are copied to the
External Payment Parameters, and can be further set up in the
Reason Codes per Message Code
dialog.
- The additional parameters such as message codes,
matching
identifiers,
segmentation criteria,
company identifiers
and tolerances for write-off can be entered in the
respective tabs of the External Payment Parameters
window.
- The payment method can be used to import an external payment file and if
the Default check box is selected, this payment method will be
displayed in the Load File dialog.
- The payment transactions will be matched and checked automatically
during file import, depending on the general matching parameter Allow
Automatic Matching.
- The copied message codes will be used when an external file is imported
with the payment method.
- The general matching parameters Only Complete Matching of Payment
Amount and
Consider Customer/Company Tolerances when Matching will be used when the
external payment transaction
matched
with invoice installments.
- The
general matching parameter
Only Identifiers
Connected to Message Code
will be used when the external payment transaction is matched.
Window
External
Payment Parameters
Related Window Descriptions
External Payment Parameters
Procedure
To create external payment parameters for a payment method:
- Open the External Payment Parameters
window.
- Click New to enter new parameters for a payment method.
- Enter a method in the Payment Method field for which you want to
create the external payment parameters. You can also select the payment
method from the List of Values.
- Select the Default check box, if the payment method should be
displayed by default in the Load File dialog.
- Select the Allow Automatic Matching check box, if the imported
data should be validated and the payment
should be matched during file import.
- Select the Only Complete Matching of Payment Amount check box, if
the payment should be matched with invoices only, which open amount matches
exactly the payment amount.
- Select the Consider Customer/Company Tolerances when Matching check box, if the
tolerance percentage and the tolerance
amount defined for the customer and/or for the company should be used when
matching the payment with invoices.
Note: The tolerance days for
the discount defined for the customer and/or the company, are considered for the
calculation of discount irrespective of this check box.
- Save the information.