Enter Phrase for Document

Explanation

This activity is used to enter a library of standard, commonly used, phrases. This optional task is to be performed by a system administrator or equivalent person.

A phrase can be a greeting or other message of up to 2000 characters that can be printed on documents. You can select a predefined phrase for an output type in which document text has been enabled. Phrases on internal documents are printed on the first page of the document. Phrases on external documents are printed at the far bottom of each side of a page.

The language code to which the phrase is connected determines the language in which it is displayed and printed.

Prerequisites

This activity has the following prerequisites:

• ISO languages must be installed.

System Effects

As a result of this activity:

• Predefined phrases can be connected to documents.

Window

Document Text Administration

Related Window Descriptions

Document Text Administration/Phrases

Procedure

1. Open the Document Text Administration window.
2. Click the Phrases tab.
3. To create a new phrase, create a new record and enter a unique ID number in the Phrase field. To edit an existing phrase, search for the phrase.
4. To enter or edit the phrase's description, use the Description field.
5. Create a new row.
6. In the Language field, select the language from the List of Values.
7. In the Text field, enter or edit up to 2000 alphanumeric characters for the text that will appear in the document.
8. Save the changes.
9. Optionally, the document phrase information of specific phrases can be viewed by right-clicking and clicking on Details on the Document Phrases tab.