Repost Customer Ledger Item to Other Identity

Explanation

This activity is used to change the customer identity of unpaid customer ledger items. This is necessary if several customers are merged to a single identity or if one customer is split into several new customers. When reposting invoice ledger items, you can also change the payer and the deduction group of the reposted invoices, and you can select a new invoice type if needed. Moreover, you can enter notes for both the old and new items to record further information.

Prerequisites

This activity requires that customer ledger items in unpaid status exist which are not yet included in an open payment or in a reminder proposal or in an interest proposal.

The user must belong to a user group which is linked to a voucher type of function group B and to the accounting period which includes the voucher date of the reposting.

A payment series ID must be connected to the payment type code for Customer Ledger Item Reposting in Payment Basic Data.

The reposting method in Company/Payment/Posting Parameters must have the applicable value (Reverse/Correction).

The following posting types must be set up in posting control to create the postings for the new ledger items:

• To repost invoices or difference items, posting type IP21 must be set up to create postings for the new customer identity.
• To repost advance invoices, posting types IP17, IP19, IP23 and IP25 must be set up to create postings for the new customer identity.
• To repost payments on account, posting type PP8 must be set up to create postings for the new customer identity.
• To repost payments in advance, posting types PP36, PP38 and PP40 must be set up to create postings for the new customer identity.

System Effects

A voucher of function group B and a payment of payment type Customer Ledger Item Reposting will be created. The ledger items with the old identity will be offset, i.e. get Paid status. For each ledger item which is offset, a new unpaid ledger item with the new customer identity will be created. Moreover,

• for each reposted invoice or difference item, a new difference item will be created for the new customer identity. The new difference items will get the invoice type entered in the Repost Customer Ledger Items - Offset dialog box. The invoice number will be the old invoice number with the prefix entered in the Repost Customer Ledger Items - Offset dialog box. Invoice date, payment terms and payment plan, payment reference, language code, currency rate, payment method and payment address ID as well as reminder and interest info will be inherited from the original invoices. Payer and deduction group will be set to the entered values. The default document address ID of the new customer will be set as invoice address ID, the default delivery address ID of the new customer will be set as delivery address ID of the new invoices. As a new difference item is created, it will not be possible to print the new item. No new tax transactions will be created in tax ledger but all tax codes from the original invoices will be copied to the invoice lines of the new difference items for potential later tax reductions.
• for each reposted advance invoice, a new advance invoice including counter posting and tax postings will be created for the new customer identity. The old advance invoice(s) will be written off using the tolerance write-off code. The new advance invoices will get the invoice type entered in the Repost Customer Ledger Items - Offset dialog box. The invoice number will be the old invoice number with the prefix entered in the Repost Customer Ledger Items - Offset dialog box. Invoice date, payment terms and payment plan, payment reference, language code, currency rate, payment method and payment address ID as well as reminder and interest info will be inherited from the original advance invoice(s). Payer and deduction group will be set to the entered values. The default document address ID of the new customer will be set as invoice address ID, the default delivery address ID of the new customer will be set as delivery address ID of the new item. As a new difference item is created, it will not be possible to print the new item.
• for each reposted payment on account, a new payment on account will be created for the new customer identity. The new payment on account will get the next series number from the Customer Payment on Account payment document type.
• for each reposted payment in advance, a new payment in advance including tax posting and tax counter posting will be created for the new customer identity. The new payment in advance will get the next series number from the Customer Payment in Advance payment document type. Reversed tax transactions will be created in the tax ledger for the old (offset) payment in advance, and new tax transactions will be created for the new payment in advance.

Note: Entered notes will be attached to the old and new items.

Window

Repost Customer Ledger Item

Related Window Descriptions

Repost Customer Ledger Item
Repost Customer Ledger Items Offset

Procedure

1. Open the Repost Customer Ledger Items window and use the Populate or Query function to select the ledger items you want to repost to another customer identity.
2. Highlight the items you want to repost to another customer identity, righ-click and click Repost to Other Customer and Offset. The Repost Customer Ledger Items - Offset dialog box appears.
3. Enter the new customer identity in the New Customer field, or select it from the List. Payer and deduction group from the new customer are suggested in the Payer and Deduction Group fields.
4. Select Keep from the Payer drop-down list if the orginal payer(s) shall be copied to the new invoices. Select New from the Payer drop-down list and enter the needed payer ID if a new payer shall be connected to the new invoices.
5. Select Keep from the Deduction Group drop-down list if the orginal deduction group(s) shall be connected to the new invoices. Select New from the Deduction Group drop-down list and enter the needed deduction group if a new deduction group shall be connected to the new invoices. You can select New without entering a deduction group if the new invoices shall be created without a deduction group.
6. Enter or select the invoice type for the new invoices in the New Invoice Type field. If the original invoice type(s) shall be copied to the new invoices, clear the New Invoice Type field.
7. Enter a character in the New Invoice No Prefix field if the invoices shall get another invoice number after reposting. Clear the New Invoice No Prefix field if the original invoice numbers shall be kept.
8. Enter a text in the Old Items Note field if you want to record the reason for the reposting in the old items.
9. Enter a text in the New Items Note field if you want to record the reason for the reposting in the new items.
10. Modify the voucher date in the Voucher Date field if the reposting shall be on another than the current date which was suggested. The corresponding period appears in the Period field.
11. Enter another user group or select it from the List in the User Group field if the default user group is not applicable.
12. Enter another voucher type of fucntion group B or select it from the List in the Voucher Type field if your default voucher type of function group B is not applicable for this reposting.
13. Click OK to save the reposting: A dialog box gives you information on the created voucher and payment.