Create Auto Cash Payment

Explanation

This activity is used to create customer payments using the information from a loaded Bank Administration Institute(BAI) file. You can create a customer check payment or a mixed payment. 

Prerequisites

• The payment transaction information in the BAI file that is used must have been validated and matched. 
• If any errors are identified in the validation and matching process, they must have been corrected before any customer payment can be created.

System Effects

• A payment voucher (function group B) or a mixed payment voucher (function group N) will be created in the system. 
• The status of all the invoices matched with the payment transaction information from the BAI file will be in the Paid/Posted or PartlyPaid/Posted. status.
• The payment transaction amounts that have not been matched with any open invoice will be created as a Payment on Account or as a Parked Payment. 

Window

Auto Cash File Head

Related Window Descriptions

Auto Cash File Head

Procedure

1. In the Auto Cash File Head window, select a loaded BAI file.
2. Right-click and then click Create Customer Check Payment(s) if you want to create a check payment. This would open the Create Check Payment(s) dialog box. You can click OK to create a check payment immediately. Alternatively, you can click Schedule to run the New Database Task Schedule to carry out the activity as a background job or to perform it daily at specific times or  on certain days of the week/month.
3. Right-click and then click Create Mixed Payment(s) if you want to create a mixed payment. This would open the Create Mixed Payment(s) dialog box. You can click OK to create a mixed payment immediately. Alternatively, you can click Schedule to run the New Database Task Schedule in order to carry out the activity as a background job, or to perform it daily at specific times or on certain days of the week/month.