Deleting a Document Revision and File

Explanation

Use this activity to delete a document revision, all associated references, and the physical file attached to it. IFS Document Management does not create a backup before the document file is deleted.

Prerequisites

• The document revision must be checked in and must be unlocked. 
• Edit access to the document revision is required to enable deletion.

System Effects

• Connections to the document revision, such as the document revision original, document sheet, document structure, and document approval routing are deleted.
• If the document revision being deleted is the sole remaining revision, the document title is also deleted.
• The physical document file and any existing view copy will be deleted from the archive.

Window

Document Revisions
Document Revision
 

Related Window Descriptions

Document Revision/General
Document Revisions
Attachment Panel/Documents

Procedure

1. Query for the document revision you want to delete.
2. Click Delete. A prompt opens.
3. To confirm deletion, click OK to delete the document revision, all associated references, and the physical file attached to the document revision.