Copy Costs to Cost Set One

Explanation

This activity is used to copy costs to cost set 1. This mandatory task is to be performed by a system administrator or an equivalent person.

Cost set 1 is used as the standard cost set. You can copy costs from any cost set into cost set 1. If the IFS site is defined using standard costs, then cost set 1 can only be updated by performing this activity. Since costs of cost set 1 cannot be overwritten, the current costs are moved to a history table, where they can be viewed for historical purposes.

One of the most common mistakes you make when using IFS/Costing is that you forget to copy work center, labor, and/or subcontracting costs to a new cost set, which in this case is cost set 1. You can easily avoid this mistake by clicking Controls on the Copy Costs to Cost Set One dialog box and then selecting the Copy Work Center and Labor Class Costs check box and the Copy Subcontracting Costs check box.

Note: If you select the Copy Work Center and Labor Class Costs check box, all costs for work centers and labor classes in the site are copied from the selected cost set to cost set 1. Similarly if you select the Copy Subcontracting Costs check box, all subcontracting costs for outside operations are copied from the selected cost set to cost set 1. In order to copy the subcontracting costs, the cost of the subcontracted part needs to be entered in the Subcontracting Cost window.

There are several ways to quickly copy a part:

• You can set the part status of obsolete top parts with zero on-hand to Inactive (in the Inventory Part window), and then order a copy of active parts only. The Part Status field in the Copy Costs to Cost Set One dialog box can be used for this purpose.
  
  Part Cost Group has a higher ranking compared to the Part Status.
  If the Part Cost Group is specified, then the system does not give consideration to the end items (top parts) .
  If only the Part Status is specified, then the system will just filter out the end items (top parts) to start with and if the Include Components check box is not selected, it will only copy the end items that fulfill the part status criteria. This might result in an unnecessary difference in shop order costing.
  
  
• You can do an incremental copy by clicking Controls on the Copy Costs to Cost Set One dialog box and then selecting the Incremental Copy check box . This includes only parts that fulfill the following criterion: Total Cost in Cost Set From<> Total Cost in Cost Set 1. This can significantly speed up the copy process.
  
  If the Incremental Copy check box is selected, then the system always uses include components.
   
• You can copy cost source information if the Capture Cost Source check box is selected by clicking Controls on the Copy Costs to Cost Set One dialog box. Cost source information is used in the actual costing method and if each part has cost source information, the cost source information of the relevant part is used in transactions only if it is copied to cost set 1.
  
  If the inventory valuation method is standard cost and the cost level is per part, cost sources will not be taken into consideration or displayed on the cost detail lines.

Note: Only costs connected to structure/routing alternative "*" are copied (due to the fact that the inventory valuation logic only handles "*"). When you copy part costs to cost set 1 (standard costs), the inventory is revalued, and new postings are created.

For supplier delivery overheads defined in the source cost set, in order to copy supplier delivery overhead into the destination cost set, it is required to have the Copy Supplier Delivery Overhead check box selected.

This activity can be performed in the Copy Costs to Cost Set One dialog box as well as Part Cost and Part Costs windows.

Prerequisites

This activity has the following prerequisites:

• Costs for a cost set other than cost set 1 must exist.
• Cost sets must be defined.
• Sites must be defined.

System Effects

As a result of this activity:

• The inventory value will be modified for parts with inventory valuation method set to Standard Cost and inventory part cost level set to Cost Per Part. If the inventory part has a balance on hand, the system automatically recalculates the inventory value for the part. Posting types M8 and M9 are affected, and the inventory value is increased or decreased accordingly.
• Postings to the accounting systems will be created, since the inventory value is updated.
• The costs of cost set 1 cannot be overwritten, so the current costs will be moved to a history table. This part cost history can be used to follow up on valid costs throughout history.
• An entry is added to the Part Cost History window.
• The cost set estimated material cost of cost set 1 for all parts subjected to copying will be replaced with the costs of source cost set.
• Copying costs to cost set 1 will be the only available option to update cost set estimated material cost in cost set 1.
• If the Update Estimated Material Cost in Inventory Part check box is selected, the estimated material cost of the respective inventory part is updated.
• The part specific general overheads, material overheads, sales overheads, purchase part delivery overheads and supplier for purchase part delivery overheads defined for the source cost set will be copied in to cost set 1. As a result, corresponding overhead records for the cost set 1 will be created and could be seen in respective clients for such part connected overheads.
• For supplier delivery overheads, costs will be copied to cost set 1 only if the Copy Supplier Delivery Overhead check box is selected.

Window

Copy Costs to Cost Set One
Part Cost
Part Costs

Related Window Descriptions

Copy Costs to Cost Set One
Controls for Copy Costs to Cost Set One
Part Cost
Part Costs

Procedure

To perform this activity in the Copy Costs to Cost Set One dialog box:

1. Open the Copy Costs to Cost Set One dialog box.
2. To change the default site, click List in the Site field and select the site whose costs you wish to copy.
3. In the Cost Set field, click List and select the cost set whose costs you wish to copy.
4. To copy only parts that belong to a particular status, enter the part status in the Part Status field.
5. To copy costs for a specific part, click List in the Part No field and select the part.
6. To copy costs for a group of parts, click List in the Cost Group field and select the cost group.
7. Click Controls. The Controls for Copy Costs to Cost Set One dialog box opens.
8. Select the required check boxes based on the controls you need to enable and click OK.
    
   • To update the estimated material cost of inventory parts, select the Update Estimated Material Cost in Inventory Part check box.
   • To copy costs for parts in the underlying structure, select the Include Components check box.
   • To copy costs for configurable parts, select the Include Configurable Parts check box.
   • To copy only those parts whose costs have been approved, select the Only Copy Approved Parts check box.
   • To copy only those parts that have a new total cost since the last copy operation, select the Incremental Copy check box.
   • To copy work center costs and labor costs, select the Copy Work Center and Labor Class Costs check box.
   • To copy subcontracting costs, select the Copy Subcontracting Costs check box.
   • To copy supplier delivery overheads, select the Copy Supplier Delivery Overhead check box.
   • To copy cost sources, select the Capture Cost Sources check box.
9. Click OK on the Copy Costs to Cost Set One dialog box.

To perform this activity from the Part Cost or Part Costs window:

1. Open the Part Cost or Part Costs window.
2. Query for the part and cost set whose costs you wish to copy.
3. Right-click on the header and then click Copy Costs To Cost Set One. The Copy Costs to Cost Set One dialog box opens.
4. Make sure that the relevant values for the particular part is available in the Part No, Site and Cost Set fields.
5. Follow the steps 5 onwards listed above.