Create New Contract Revision
Explanation
Creating a new revision can be done at any time during the contract
management process. When creating a contract, a revision is created
automatically, but any new revisions have to be created manually. Revisions are
normally created to keep a history log of changes done to the contract
throughout its lifetime. Creating contract revisions is not a must, but it is
recommended to use this feature to track changes done between tenders, baselines, and current contract agreements.
Notice that revising a contract only affects the contract lines and contract line items. The rest of the contract belongs to the contract header and
will remain the same for all the revisions. Any changes made to a revision when multiple
revisions exist, will not have any impact on the other revisions.
Prerequisites
- A contract revision must exist
- A contract must not be in the Completed, Closed,
Canceled, or Lost status.
System Effects
- A new revision will be created and displayed on the
Sales Contract/Revision
tab.
- Contract lines and items will be copied from the old revision to the new
revision.
- Audit trail settings will be set on the new revision.
Window
Sales Contract
Related Window Descriptions
Sales Contract/Revision
Sales Contract/Items
Procedure
- Open the
Sales
Contract window, and click the
Revision tab.
- Right-click and then click Create Revision to
open the
Create New Contract Revision dialog box.
Note: The revision number on which the new
revision will be based, will be used by default for the latest revision, which
is not in the Obsolete or Canceled status. If you right-click on the revision line
on the
Sales
Contract/Revisions tab, the revision number will be the default value
for the revision
number of the selected revision line. This can
be overwritten and the List of Values will bring up all the revisions on the
contract.
- The new revision number will be calculated automatically.
- Enter a reason code. Use the List of Values to
select from all the contract
reason codes with the reason type Revision.
- If required, notes about the revision can be entered
in the Revision Notes field.
- The Audit Trail, Contract Change Order Required and
Change Comment Required check boxes will
display the default settings as defined on the
revision from which the new revision is being created.
Note: Rules for how the check boxes
behave are described in the Define Contract
Revision Audit Trail Settings activity.
- Click OK to confirm.
Once the revision has been created, values in the Estimate Number, Estimate
Version and the Notes fields on the
Sales Contract/Revision tab can be added or modified.
Note: The same activity can be done on the header of the
Sales
Contract/Items tab.