Evaluate Contract Change Order
Explanation
Use this activity to evaluate the information entered on the contract change
order (CCO). This step is an important part of analyzing the total impact of the
change and how to further proceed with the change process. All the aspects effected
by the change should be considered; the expected cost/revenue, risk assessment,
resource planning, time schedules etc.
If the change order requires external approval, this information can be
used as the basis for replying or
creating a proposal to be submitted to the external party. The requested values can be
documented on the CCO by updating the Requested Cost
or Requested Revenue in Impact/Financial
- This Order tab.
Prerequisites
- A CCO with relevant information entered related to
the change should exist.
- To view the impact on cost and revenue from related sub
orders, the information should be defined in the Related Sub Orders tab.
System Effects
N/A
Window
Contract Change Order
Contract Change Orders
Related Window Descriptions
Contract Change Order
Contract Change Orders
Contract Change Order/General
Contract Change Order/Forecast
Contract Change Order/Impact
Contract Change Order/Related Sub Orders
Contract Change Order/Object Connections
Contract Change Order/Approvals
Contract Change Order/Contacts
Contract Change Order/Tasks
Contract Change Order/History
Procedure
- Open the Contract Change Order
window
and and query for the CCO you wish to evaluate. All of the following steps
are optional and a guide to help you evaluate the CCO.
- Review relevant data on the General
tab.
- Click the
Related Sub Orders
tab to see if there are any connected change orders.
- Click the
Impact/Financial
- This Order tab to view the cost or revenue for the change order.
You can:
- view records with cost or revenue per cost/revenue
element for this order.
- evaluate the total agreed/requested/expected cost or revenue for
this order in the summery fields.
- evaluate the total agreed/requested/expected cost or revenue for
the related sub orders in the summery fields.
- evaluate the
calculated total Profit and Margin for the change in the
summery fields. (Note
that these fields are only calculated if there are cost or revenue
values for both this change order and related sub orders.)
- Click the
Impact/Financial - Total Sub
Orders tab to view more detailed information about the cost or revenue
from the related sub orders.
- Click the
Impact/Risk tab review
any information describing the impact this change order will have on the
risk.
- Click the Impact/Schedule
tab describing the impact this change order will have on the
schedule, e.g. if and how much the project will be delayed if this change
order is implemented.
- Click the Impact/Scope
tab to review any information describing the impact this change order will have on the scope.
- Click the Impact/Other
tab to review any information describing the impact this change order will
have on things like resources, other changes, other projects etc.
- When all information has been reviewed, and if the
change order require external approval, you can update the optional Requested
Cost or Requested Revenue fields and prepare the documents that
should be submitted to the external party.