Check Employee Schedule Compliance

Explanation

Use this activity to compare one or several employee schedule connections with a set of rules governing the work and rest time in the company. It is mainly designed to support you in the scheduling employees by verifying that the employee schedule complies with the work time rules that apply to the organization. 

If the analysis generates alerts, i.e., if work or rest time limits have been violated, the analysis shows the schedule in which the problem appears. This allows you to go back to the schedule cycle, or the employees personal deviation schedule and correct the fault. Afterward, the analysis can be re-run, and the process can be repeated until it does not generate any more alerts.  

 The comparison is started from a dialog box that guides you in the set up of the analysis. An analysis is saved with an ID and a name to make it easier for you to separate it from other analyses in the database.  This will help you to find an analysis easily, for example, to repeat an analysis. The result is presented in a separate window that supports group and sum for advanced queries and summaries based on the generated result.   All the analyses are also available in an overview window, which users may use, for example, to clean the database from obsolete analyses or to query for analyses. An analysis can also be printed as a paper report. The reports can be used as a method for distributing analysis results to the users who only have access to the web-client in which the tools for checking employee schedule compliance are not available.

Prerequisites

A work time compliance rule, and employee records with connected schedules are required before the comparison can be processed.

System Effects

The comparison result is saved to the database and displayed in the result window or printed on a paper report. 

Window

Employee Schedule Compliance Comparison
Employee Schedule Compliance Analysis
Employee Schedule Analysis Log

Related Window Descriptions

Employee Schedule Compliance Comparison
Employee Schedule Compliance Analysis
Employee Schedule Analysis Log

Procedure

1. Start the Employee Schedule Compliance Comparison dialog box.
2. Enter a name for the analysis.
3. Enter one or several employee numbers manually or use the List of Values.
4. Specify a reference period by setting the dates in the Comparison Start and the End Date fields.
5. Select the comparison rule that applies to the selected employees.
6. Uncheck the Alerts Only check box if you want the analysis to contain all results. Leave the box checked to display alerts only i.e. rows that are the result of a compliance rule limit being exceeded. 
7. Leave the Rolling result comparison check box unchecked if the result should be presented as time periods following upon each other or check it to present the result as a rolling time period.
8. Click OK. 
9. The Employee Schedule Analysis window is opened automatically when the comparison is completed. Please take into consideration that a long time span in the Comparison Start and the End Date fields might affect the performance of the calculation.