Create and Modify Absence Types

Explanation

This activity is used to create absence types for an absence group using the Absence Configuration/Absence Type List tab. Once an absence type is already created, you can select the absence type in the navigator of the Absence Configuration window in order to open the Absence Configuration/Absence Type tab where additional details relevant to the absence type can be entered.

You can also overview details of already created absence types using the Absence Type window.

Prerequisites

In order to perform this activity:

• Absence groups should already be defined in the Absence Configuration/Absence Group tab.
• If it should be necessary to restrict access to an absence at the time of creating the absence type, the Use Extended Data Security checkbox is required to be selected in the Company Details/General tab.

System Effects

There are no system effects.

Window

Absence Configuration/Absence Type List
Absence Configuration/Absence Type
Absence Type

Related Window Descriptions

Absence Configuration/Absence Type List
Absence Configuration/Absence Type
Absence Type

Procedure

To create absence types using the Absence Configuration/Absence Type Lists tab;

1. Open the Absence Configuration window.
2. Select an absence group in the tree navigator. Then go to the Absence Configuration/Absence Type List tab.
3. Enter the absence type ID and description in the Absence Type ID and Absence Type Description fields.
4. In the Absence Duration Type field, enter a value using the list to specify how the absence duration registered by employee should display. The duration can show as working days, working hours or calendar days.
5. In the Absence Calculation Period Type field, enter a value using the list to specify whether the effective absence registered for an employee should apply for all working days, working hours or calendar days. The actual absence duration (e.g. as applicable for the employment type) is calculated using this value.
    
6. Save the information. If the Use Extended Data Security checkbox is selected in the the Company Details/General tab, the Grant Access dialog box will open when you click Save. In this dialog box, you can link the absence type to an access group defined in the Data Access Group Definition window. Enter the group ID in the relevant field and click Grant.
   Note: If the log-in user does not belong to the access group which is linked to the absence type, the absence type will no longer be visible to the user in this window.

To view or modify absence type details using Absence Configuration/Absence Type tab;

1. Open the Absence Configuration window and populate.
2. In the tree navigator, click on the absence type you want to view. The Absence Type tab will be enable in the right pane of the window.
   Note: Absence types will be available in the navigator only if they are created using the Absence Configuration/Absence Type List tab.
3. Modify the required details and save the information.