Each employee who has the right to overtime compensation, and who can select between compensation in the form of cash payment or time in lieu, should be linked to a compensatory time balance. In the Overtime for Compensatory Time window, you register the translation from wage codes for cash compensation to wage codes for time in lieu. In the Wage Codes Generating Balances, you enter the wage codes for time in lieu together with the corresponding time factors.
To specify that compensatory time for overtime done should be calculated, use the <Overtime In> and <Overtime Out> keys on the data capture terminals, and select the option for compensatory time.
When defining a compensatory time balance you may follow this general description.
In the Balance Definition window, enter an Identity and a Description for the compensatory balance.
Set Unit to Hours, and Type to Compensatory.
In the General tab:
Limits and Rounding
Enter the Minimum allowed balance within a period, and the Maximum allowed balance within a period. The period refers to the reconciliation period, if applicable. If no reconciliation is used the value refers to the total value at any given time.
Optional, enter restrictions to the Maximum Daily Accrual, and the Maximum Daily Withdrawal.
Optional, enter an Accrual Threshold value, and a Withdrawal Threshold value.
Optional, enter a Round Accrual Value, and a Round Withdrawal Value. The rounding affects the daily accrual and withdrawal values.
Remainders
A remainder is the result from a rounding, or a threshold, or the value cut out because of a maximum or minimum limitation. Select one of the options and, when applicable, enter the supplementing information.
In the Daily Rule tab:
Result Connection
Enter a Positive Wage Code that will display a summary of all hours accruing to the balance. Accruing hours comes from the wage codes with a positive Factor value (see Wage Code Generating Balance).
Enter a Negative Wage Code that will display a summary of all hours withdrawing from the balance. Withdrawing hours comes from the wage codes with a negative Factor value (see Wage Code Generating Balance).
Wage Code Generating Balance
The compensatory time balance is generated by overtime wage codes for compensatory time. These are defined in the Overtime for Compensatory Time window. Enter all overtime wages codes for compensatory time that should accrue to the balance. Enter the corresponding positive Factor for each wage code, e.g., 1.0, 1.5, 2.0. Select the Conversion Default checkbox for one of the wage codes with positive factor.
Enter a Wage Code of type absence, set Factor to -1. This wage code is an absence code that should let the employee take time off and at the same time reduce the compensatory time balance.
Note: You should not use any wage codes of type Balance Accrual, or Balance Withdrawal when you define the Compensatory balance.
Checkboxes
Select the Level balance change and accruing result checkbox. This is mandatory for a compensatory time balance.
Select the Level balance change and withdrawing result checkbox. This is mandatory for a compensatory time balance.