Authorize Attendance/Manufacturing Time of Employee

Explanation

This activity is used to authorize time reported by employees when IFS/Manufacturing is used in the system. You can authorize the attendance hours as well as the manufacturing hours simultaneously or alternately. Manufacturing hours include time reported on shop order operations and indirect jobs. The settings specified for the site to which an employee is connected in IFS/Manufacturing determines whether or not manufacturing time reported by employee requires authorization.

To perform this activity you can use the Authorization window as well as the Time Card Day and Time Card Week windows. If IFS/Time Management module is used in the system, the Time Registration window can also be used to authorize time.

Prerequisites

In order to perform this activity;

• The log-in user is required to have sufficient authorization rights in order to access the employee's time information. The authority level of the user depends on the authority attribute specified in the Position Access window.
• The Authorization Required check box is required to be selected in the Site window in IFS/Manufacturing for the site to which the employee is connected.
• If attendance is reported using clocking intervals, the day is required to be completed. Otherwise, incomplete days should be allowed for the employee as defined in the parameter list connected to the employee's work hour rule.
• A difference should not exist between the attendance hours and manufacturing hours for the day unless a difference is allowed for the employee as defined in the parameter list connected to the employee's work hour rule.

System Effects

As a result of this activity;

• The Authorized check box will be selected for manufacturing time in the Time Card Day window.
• The Authorized check box is also selected in the Labor History, Labor and Operation History and Dispatch List/Operation Reports windows for each shop floor transaction belonging to the authorized days. The check box will be selected in the  Indirect Labor History window for indirect job transactions.
• If the manufacturing hours reported by employee for a day are less than the attendance hours at the time of authorizing, a transaction will be automatically created for the remaining hours using the indirect job for difference specified for the employee in the Manufacturing Labor Class window. This will only be effective when both attendance hours and manufacturing hours are authorized either simultaneously or alternately.

Window

Authorization
Time Registration
Time Card Day
Time Card Week

Related Window Descriptions

Authorization
Time Registration
Time Card Day
Time Card Week

Procedure

To authorize attendance and manufacturing time information using Authorization window;

1. Open the Authorization window.
2. In the header, enter the period from which you want to display hours to authorize. You can:
   • Use arrows next to the Week field to switch weeks from which you display data.
   • Use From and To fields to define any period from which you want to display data.
     Note:  You can select the Summarise Employee Data check box to sum hours reported by each employee and display them as a single record per employee
3. Navigate down the Organization Tree to select a unit from which you want to display registered hours. You can see only units that you have access to or that are part of the branch leading tothe unit you can access.
   Note: Clicking Organization Tree root will cause the table to display all data from all units for the time period specified in step 2.
4. The Remaining Authorizations field shows the number of days in the selected period that remain to be authorized.
    
5. The employee's scheduled hours for the selected time period as well as the reported normal hours, overtime hours and absence will show in the respective fields. If there exists a difference between the scheduled normal hours and the actual normal hours reported, the difference will show in the Diff field.
6. The hours reported for shop order operations and indirect jobs will show in the SO Hours and Indirect Hours fields. If there exists a difference between the manufacturing hours reported and the total presence hours, the difference will show in the Mfg Diff field.
    
7. Select the employee for whom you want to authorize time, right-click and click Authorize to open the Authorization Options dialog box. The Authorize Time and Attendance and Authorize Shop Floor Reporting check boxes are selected by default.
8. If you only want to authorize either attendance or shop floor hours, clear the relevant check box and click OK.

To authorize attendance and manufacturing time information using Time Registration window;

1. Open the Time Registration window.
2. Select the employee in the Emp ID field and enter the week you want to authorize in the Week field. The normal hours reported for the day as well as the total presence hours are indicated in the relevant fields.
3. Right-click and click Authorize as described in step 7 in the previous procedure. The days on which time is reported will be authorized.
   Note: If the site to which the employee is linked in IFS/Manufacturing does not require authorization of manufacturing hours, the Authorize Shop Floor Reporting check box will be disabled in the Authorization Options dialog box. That is, only attendance can be authorized for such employees.

To authorize attendance and manufacturing time information using Time Card Day window;

1. Open the Time Card Day window.
2. Select the employee and the date on which you want to authorize attendance in the Emp ID and Date fields respectively.
3. Right-click and click Authorize as described in step 7 in the first procedure given above. Note: As described in the previous procedure, if authorization is not required for the employee, only attendance will be authorized.