Enter Supplier Payment Information

Explanation

Use this activity to enter general information about supplier payments. Values for cash account and cash currency should be stated. General information to be entered includes payment date, voucher date, user group, voucher type, cash currency, and amount. If bank fee is debited, details of payment fees are entered. You can enter payment currencies other than the company's accounting currency and exchange rates other than proposed. Details, such as date and user group, are also handled in this activity.

The bank fee can be entered in the payment and accounting currencies if the two are different. In IFS/Accounting Rules/Posting Rules/Posting Control, you can enter how the company’s bank fees are to be automatically posted. The same posting rule is used for the bank fee in both currencies if they differ.

Prerequisites

General basic data and supplier must exist. For an invoice to be included in a manual payment process, the invoice must already be Authorized for Payment.

When invoices related to more than one company are paid, this activity requires that PP22 and Control Type -  company is set up in IFS/Accounting Rules/Posting Control, for the company whose invoices are being paid by another company. PP23 and Control Type - company must be set up for the company who is paying the other company's invoices. Before you start entering payments, check that the actual cash account exists in the system.

System Effects

There are no system effects until the information in the Transaction tab of Supplier Payment is saved.

Window

Supplier Payment

Related Window Descriptions

Supplier Payment

Procedure

To enter a new payment:

  1. Open Supplier Payment. Click the General tab and create a new record.
  2. The system date is defaulted to the Payment Date and Voucher Date fields. You can change these dates if necessary. The accounting period to which the voucher date belongs appears in the Period field. Values for the  User Group, Voucher Type, and Rate Type fields are also default. You can change these values if needed. You can use the List of Values for the User Group, Voucher Type, and Rate Type fields.
  3. Enter values for Cash Account, Cash Currency, and Payment Balance fields if you enter an amount with the same payment currency as the accounting currency. If you enter an amount with a payment currency other than the company’s accounting currency, enter an exchange rate other than the one proposed in Rate; you can adjust the amount proposed in the Amount in Acc Curr field. Use the List of Values for the Cash Account field. Note that the cash amount must include any fees. Fees are entered in the Fee field.
  4. If the customer payment is made by check, you can enter the following check information: Check Number, Bank Number, and Bank Account Number for the drawn check.
  5. Enter information relating to the payment in the Voucher Text field, if required.
  6. Select the Transactions tab to continue entry.